deputy city clerk

DRUG FREE WORKPLACE

Applicants for employment and volunteer opportunities should be aware of the City of Sierra Vista's policies concerning the use of drugs and alcohol. These policies have not been altered by the passage of proposition 207. The use of recreational marijuana is a violation of the City's Drug Free Workplace Policy. All positions within the City are required to submit to a pre-employment drug test. A positive result for drugs tested under the policy, including recreational marijuana, may be grounds for withdrawal of an offer of employment or volunteer opportunity. The examination process may vary if determined necessary.

Under general supervision, provides a variety of routine and complex administrative and technical support in the administration of City government for the City Clerk. FLSA status: Non-Exempt.

Essential functions included in the job description may include tasks, knowledge, skills, and other characteristics. The list of tasks is illustrative only and is not a comprehensive listing of all functions and tasks performed by positions in this class.

Preparation, posting and distribution of Council Meeting materials.

Attendance and preparation of Council Meeting and Work Session Minutes.

Maintenance of City Boards and Commission records.

Risk Management: Receive claims from citizens and develop working claims files; maintain records of claims submitted to and by the City; maintain a record of claims filed, paid, and denied; keep accurate records of risk management costs to include claims and insurance; keep vehicle, mobile equipment, and building schedules.

Elections: Prepare elections packets; maintain records of elections to include candidate packets, financial reports, and inquiries; keep accurate records of elections results; assist the City Clerk in monitoring the elections process.

Performs complex administrative duties involving department and municipal functions and procedures; researches, compiles, and assists in data analysis for special reports and projects; compiles data and prepares routine periodic reports; assists in the management of special projects; develops informational materials; gathers and compiles information for budget development; aids in the monitoring and control of the budget; responds to requests and resolves complaints through interpretation of City and department policies, procedures, rules, and regulations; supervises the work of assigned staff; act in the stead of the City Clerk during any absence of the Clerk.

Knowledge of:

City operations, functions, policies, and procedures.

Office management and administrative support practices and procedures.

Financial and bookkeeping methods, procedures, and techniques.

Principles and practices of budget preparation and administration.

A variety of computer software, including word processing, spreadsheets, presentations and other applications utilized by the City of Sierra Vista.

Department goals, objectives, policies, and procedures.

Supervising methods, procedures, and techniques.

State statutes for records retention of municipal records.

Risk Management Practices.

Elections process.

Skill in:

Researching, compiling, and preparing reports.

English usage, spelling, grammar, and punctuation.

Using office equipment, including personal computers and computer terminals.

Training, supervising, and evaluating the work of office staff.

Preparing accurate and concise reports.

Planning, organizing, and prioritizing work assignments.

Establishing and maintaining effective working relationships with City staff, outside agencies, and the general public.

Preparing and maintaining complex financial and statistical records and reports.

Graduation from high school or equivalent and five (5) years related experience; or an Associates Degree and one (1) year of related experience. CMC Certification is desirable.

Degree must be from an institution accredited as recognized by the U.S Department of Education as indicated in the Database of Accredited Postsecondary Institutions and Programs.

ADDITIONAL INFORMATION:

The City of Sierra Vista provides an equal employment opportunity (EEO) for all persons regardless of race, color, sex (to include lesbian, gay, bi-sexual, or transgendered (LGBT)), age, religion, national origin, disability, marital status, or genetic information. The City of Sierra Vista complies with applicable state and local laws governing nondiscrimination in all employment activities.

The City of Sierra Vista complies with the American's with Disabilities Act (ADA) and will provide reasonable accommodation for qualified individuals with disabilities. Requests for reasonable accommodation during the recruitment or hiring process must be sent to the Human Resources Department.

The City of Sierra Vista offers a comprehensive benefits package, which includes but is not limited to:

Medical Insurance City pays 100% of the health plan premium for employees.

Dental Insurance City pays 100% of the dental plan premium for employees.

Short-Term Disability City pays 100% of the short-term disability plan premium for employees.

Life Insurance City provides $50,000 in term life insurance with up to $250,000 in additional insurance available for purchase by the employee.

Other Benefits City offers vision insurance, AFLAC, Legal Shield, education assistance, and health club membership discount.

Retirement City of Sierra Vista participates in the Arizona State Retirement System (ASRS); a defined benefit plan. Mandatory employee contribution rate is currently 12.41%.

Police and Fire personnel participate in the Public Safety Personnel Retirement System (PSPRS). Mandatory employee contribution rate range is currently 7.65% % depending on eligible tier with PSPRS.

All employees are eligible to participate in a voluntary deferred compensation plan.

Vacation Employees earn twelve vacation days per year, available for use after six months, with increases to accrual rates in five-year service increments.

Additional Time Off/Sick Leave Employees earn twelve paid sick days per year for use after one month.

Holidays Employees are provided twelve paid holidays per year.