HR Generalist

Job Overview

We are seeking a dedicated and detail-oriented HR Generalist to join our team. In this role, you will be responsible for handling various HR functions, including payroll management, employee onboarding, workers' compensation, unemployment claims, and more. The ideal candidate will have strong organizational skills, attention to detail, and a deep understanding of HR policies and procedures.

Key Responsibilities:

Disciplinary Action:

• Investigate Employee Misconduct – Gather facts, interview witnesses, and document findings related to policy violations.
• Issue Corrective Actions – Prepare and deliver warnings, performance improvement plans (PIPs), or termination letters based on company policies.
• Ensure Compliance & Consistency – Maintain records of disciplinary actions and ensure all steps align with labor laws and company policies.

Leave of Absence:

• Process Leave Requests – Review and approve leave requests, ensuring compliance with FMLA, ADA, and company policies.
• Coordinate with Payroll & Benefits – Communicate with payroll to ensure accurate pay adjustments and benefits coverage during leave.
• Track & Document Leave – Maintain accurate records of employee leave balances and return-to-work documentation.

Post Job Openings:

• Create and Publish Job Descriptions – Develop job postings that accurately reflect the role's responsibilities and requirements, ensuring alignment with company branding.

• Advertise on Various Platforms - Post job openings on company websites, job boards (e.g., LinkedIn, Indeed), and social media to attract a diverse talent pool.

• Coordinate with Hiring Managers – Work with department leaders to understand job needs, update job descriptions, and determine the best recruitment strategies.

Interview Candidates:

• Screen Applications & Conduct Initial Interviews – Review resumes, shortlist candidates, and conduct phone or video screenings to assess basic qualifications.
• Schedule and Conduct Interviews – Arrange interview schedules, coordinate with hiring managers, and conduct structured interviews to evaluate candidate fit.
• Provide Feedback & Facilitate Decision-Making – Gather interview evaluations, provide recommendations, and ensure timely communication with candidates regarding next steps.

OSHA Reporting Compliance:

• Record Workplace Incidents – Document and report workplace injuries and illnesses per OSHA guidelines (e.g., OSHA 300 log).
• Conduct Safety Training – Organize training sessions on workplace safety to prevent accidents and ensure compliance.
• Coordinate OSHA Inspections – Prepare necessary documentation and assist in responding to OSHA inquiries or audits.

Payroll Management:

• Maintain payroll records, including adjustments, deductions, and benefits.
• Resolve payroll discrepancies and work with Payroll Specialist to respond to employee inquiries related to payroll.

Onboarding & Employee Records:

• Manage the onboarding process for new hires, including preparing offer letters, contracts, and new hire documentation.
• Ensure compliance with employment laws and company policies during the onboarding process.
• Maintain and update employee records, ensuring data accuracy and confidentiality.

Workers' Compensation:

• Oversee workers' compensation claims, ensuring timely reporting and coordination with insurance providers.
• Track and manage claims, ensuring compliance with state and federal regulations.
• Act as a point of contact for employees regarding workers' compensation inquiries.

Unemployment Claims:

• Manage and respond to unemployment claims, ensuring accurate documentation and compliance with local and state regulations.
• Liaise with state unemployment agencies and ensure timely and accurate resolution of claims.

Compliance and Policy Administration:

• Ensure HR policies and procedures are in compliance with applicable federal, state, and local laws.
• Assist with audits and implement improvements to HR processes.

Employee Relations:

• Provide support for employees regarding benefits, payroll, and HR-related questions or concerns.
• Assist in resolving employee relations issues in a timely and professional manner.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 2-3 years of experience in an HR Generalist role, with a focus on payroll, onboarding, workers' compensation, and unemployment.
• Strong knowledge of HR practices, including federal and state labor laws.
• Proficient in HRIS and payroll software (e.g., ADP, Paychex, or similar).
• Excellent organizational and communication skills.
• Ability to handle sensitive and confidential information with discretion.

Preferred Qualifications:

• HR certification (e.g., SHRM-CP, PHR) is a plus.
• Experience with workers' compensation and unemployment claims management.

Work Environment:

This position will be based in San Jose, CA. Occasional travel or remote work may be required depending on the company's needs.

This job description is subject to change by the employer as the needs of the employer and requirements of the job change.

We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR c)