Compliance Support Specialist, Global Compliance

1 day ago

New York, New York, United States Chubb External Full time

The Compliance Support Specialist plays a critical role in supporting the Global Compliance team by providing administrative, operational, and project coordination support. This role ensures the smooth execution of compliance-related activities, including preparation of reports and analysis, scheduling and project coordination, budget and payment management, coordinating with internal and external stakeholders, and assisting with compliance projects and events. 

The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism.

The level of the position may be flexible and will be determined based on the candidate's relevant experience and other qualifications.

Responsibilities

  • The role will report to the Global Chief Compliance Officer (CCO) and will cover:

Compliance Administration and Coordination:

  • Assist in tracking and monitoring compliance deadlines, regulatory requirements, and key deliverables.
    • Maintain and organize compliance-related documentation, ensuring accuracy and confidentiality.
    • Support the preparation and submission of compliance reports, filings, and other regulatory documentation.
    • Coordinate with internal teams to gather necessary information for compliance audits and assessments.
    • Assist in maintaining compliance databases and systems, and monitoring dashboards, ensuring data integrity and timely updates.

Calendar and Meeting Management:

  • Manage and organize calendars for the Global Compliance team, scheduling and coordinating meetings, appointments, and events.
  • Liaise with internal and external stakeholders to schedule meetings, resolve conflicts, and ensure timely communication.
  • Prepare meeting materials, agendas, and minutes, ensuring accurate and timely distribution to participants.

Communication and Correspondence:

  • Handle and prioritize incoming and outgoing communications, including emails, phone calls, and correspondence related to compliance matters.
  • Draft, proofread, and format compliance-related documents, reports, and presentations.
  • Act as a liaison between the Global Compliance team and other departments, ensuring effective communication and information flow.

Administrative, Operational and Project Support:

  • Process and track expense reports, invoices, and other financial documents for the Global Compliance team.
  • Organize and maintain files, records, and confidential documents in compliance with organizational policies.
  • Assist in the development and implementation of compliance-related policies, procedures, and training materials.
  • Coordinate logistics for compliance-related events, workshops, and training sessions.

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