Payroll Manager

1 day ago

Houston, Texas, United States GQR Full time

Position Overview

The Payroll Manager is responsible for the end-to-end ownership of payroll operations and payroll tax compliance. This role oversees accurate, timely, and compliant payroll processing for a large multi-state employee population while serving as the primary subject matter expert for payroll taxes, audits, reconciliations, and regulatory compliance. In addition to leading the function strategically, this role remains hands-on in bi-weekly payroll processing and employee support.

This is a highly visible role partnering closely with HR, Finance, and Leadership to ensure operational excellence, compliance, and continuous improvement across all payroll functions.

Key Responsibilities

Payroll Operations & Processing

  • Own full-cycle bi-weekly payroll processing, including data entry, validation, auditing, reconciliation, and transmission.
  • Manage payroll for
    1,000+ employees
    , including hourly and salaried populations across multiple states.
  • Oversee and validate payroll deductions for taxes, benefits, garnishments, charitable contributions, and other withholdings.
  • Process bonuses, salary changes, retro pay, and other off-cycle payments.
  • Issue and reissue checks or direct deposits as needed.

Payroll Tax Compliance

  • Ensure accurate and timely
    federal, state, and local payroll tax filings and payments
    (monthly, quarterly, and annual).
  • Reconcile payroll tax accounts and resolve discrepancies.
  • Respond to tax notices and work directly with tax agencies as needed.
  • Monitor changes in tax laws and ensure ongoing compliance.
  • Record and process federal and state payroll tax deposits.

Leadership Oversight

  • Serve as the Payroll subject matter expert and escalation point for complex issues.
  • Maintain and enhance payroll policies, procedures, and internal controls.
  • Drive continuous process improvement and automation where possible.

Audit, Controls & Reporting

  • Perform
    payroll audits
    , including reconciliation of payroll registers to general ledger and monthly bank statements.
  • Maintain accurate payroll records and documentation in compliance with local, state, and federal regulations.
  • Generate ad-hoc and recurring payroll and labor reporting.
  • Support internal and external audits.

Cross-Functional Partnership & Employee Support

  • Partner closely with HR, Finance, and Compensation teams.
  • Provide high-level customer service to employees and leaders for payroll questions and issue resolution.
  • Support HR processes that impact payroll accuracy and compliance.

Required Qualifications

  • CPP (Certified Payroll Professional)
    strongly preferred.
  • 7-10 years of progressive payroll experience, including multi-state payroll and tax compliance.
  • Prior experience leading or serving as a senior payroll authority.
  • Strong knowledge of federal, state, and local payroll regulations.
  • Advanced experience with
    Workday Payroll
    and
    ADP
    required
  • High proficiency in Excel and Microsoft Office.
  • Exceptional attention to detail, confidentiality, and integrity.
  • Strong communication, problem-solving, and leadership skills.

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