Assisted Living Administrator

Assisted Living Administrator

Company Overview

We are launching a mission based and innovative assisted living community in a currently undisclosed Prime Waterfront location in Ft. Walton Beach, Florida. This 100+ bed facility is designed to provide exceptional, compassionate care in a serene, resort-like environment along the stunning Emerald Coast, promoting dignity, independence, and joy for our senior residents. As a startup venture, we are committed to building a team of excellence to vastly improve the quality of life for the elders we serve, aiming to become the most desired assisted living facility in the Ft. Walton Beach/Destin/Navarre and surrounding areas. Property details will remain confidential until all permits are issued. Join us at the ground floor of this exciting opportunity to create a legacy of excellence in elder care.

Job Summary

We are seeking a dynamic and detail-oriented Startup Licensing and Operations Coordinator to serve as our primary Licensing Agent and lead the charge in launching our state-of-the-art facility. As the first employee of this operation, you will hold the required state certificate and work directly with the Owner/CEO to establish all policies, hire and build the team, develop marketing plans, and ensure a smooth opening. This position is ideal for a proactive professional with healthcare startup experience who thrives in fast-paced environments and is committed to building a compliant, high-quality assisted living operation from the ground up. This is a full-time, exempt role reporting directly to the Owner/CEO, with opportunities for growth as we expand.

Key Responsibilities

• Licensing and Regulatory Compliance: Act as the primary Licensing Agent, managing all applications, submissions, and renewals with the Florida Agency for Health Care Administration (AHCA) and other relevant state/federal bodies to ensure full compliance for assisted living operations, while maintaining confidentiality on property details until permits are issued.
• Business Launch Coordination: Collaborate with, contractors, vendors, and local authorities to facilitate the facility's opening, including site inspections, equipment procurement, and timeline management to meet launch deadlines.
• Paperwork and Processing Oversight: Handle all administrative processing, including permits, contracts, insurance filings, health and safety certifications, and documentation for our 100+ bed waterfront facility, ensuring accuracy and timeliness to avoid delays.
• Policy and Operational Development: Work hand-in-hand with the Owner/CEO to create and implement all operational policies, procedures, and standards focused on resident-centered care and excellence.
• Staff Recruitment and Team Building: Lead the hiring process for clinical, administrative, and support staff, including job postings, interviews, background checks, and training programs tailored to assisted living standards. Help build a high-performing team dedicated to elevating elder care quality.
• Marketing Plan Development: Partner with the Owner/CEO to design and execute marketing strategies that position our facility as the premier choice in the Ft. Walton Beach area, emphasizing our commitment to improving residents' lives.
• Risk Management and Quality Assurance: Conduct audits, develop protocols for resident safety and care, and prepare for initial AHCA surveys to establish a foundation of operational excellence.
• Stakeholder Communication: Serve as the key liaison between internal teams, external regulators, and community partners, providing regular updates on progress and resolving any compliance or operational hurdles.

Qualifications

• Education and Experience: Bachelor's degree in Healthcare Administration, Business, or a related field at plus; 3+ years of experience in healthcare licensing, regulatory compliance, or assisted living operations (Florida-specific experience strongly preferred). Proven track record in startup or facility openings is a plus.
• Certifications: Must hold a valid Florida Assisted Living Administrator certificate (or equivalent state-required certification) to serve in this foundational role.
• Knowledge and Skills: In-depth understanding of Florida AHCA regulations for assisted living facilities; strong organizational and project management skills with proficiency in tools like Microsoft Office, Google Workspace, and HR software .Excellent written and verbal communication for regulatory filings, policy development, and team coordination.
• Personal Attributes: Detail-oriented, adaptable, and ethical with a passion for senior care. Ability to multitask in a high-energy startup environment while maintaining confidentiality and empathy. Strong leadership potential to help build and inspire a team of excellence.

What We Offer

• Competitive salary ($45,000-$76,504 will commensurate with experience) plus performance-based bonuses tied to successful launch milestones.
• Comprehensive benefits package including health, dental, vision, 401(k) with match, and paid time off.
• Professional growth: Mentorship from the Owner/CEO and equity opportunities in our growing company.

Job Type: Full-time

Pay: $44, $77,530.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person