Accounts Receivable Specialist

About Us

PJ Helicopters is a family-run, world class, precision helicopter lift service operating nationwide. Since 1970, PJ Helicopters has focused heavily on customer satisfaction and safety to reliably deliver. With over 30 aircraft, PJH primarily serves the utility, forestry, and construction industries.

Additional industry sectors we regularly fly for and with includes: defense support, research and development, experimental flight testing, data acquisition, film-making, hydroelectric construction, oil and gas, communication, aerospace testing and development, and much more.

About this Role

The PJ Helicopters ACCOUNTS RECEIVABLE SPECIALIST, with some supervision, will ensure the accurate generation, preparation, and entry of AR invoices to customers. This process includes carefully reviewing source information and contractual requirements to ensure accurate billings as well as submission of billings into customer portals. This position will also review aged AR items to ensure timely payment and follow up with customer contacts as required. Other responsibilities may include administrative project support and other clerical / accounting support as needed.

What You'll Do

1. Prepares customer AR invoices using source information and customer contracts.

2. Delivers invoices to customers through various means including billing portals, email, and mail.

3. Follows-up on aged AR to ensure that payment terms are met and that customer agree with amounts invoiced.

4. Ensure invoices are reviewed and approved in accordance with financial accounting (SOX) standards.

5. Assist in intercompany invoicing and validation of intercompany billings.

6. Prepares a monthly reconciliation of unbilled items for accounting each month.

7. Constantly looks for process improvement opportunities.

8. Performs other related duties as assigned.

* Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. *

What You'll Bring

Competencies:

1. Excellent verbal/written communication skills

2. Client/Customer Focus

3. Strong Computer/MS Office Skills, especially Excel / Google Sheets

4. Organizational skills/attention to detail

5. Problem-solving/Decision-making skills

Supervisory Responsibilities:

· No direct supervisory duties.

Work Environment:

· This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

· Employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

· The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

· The employee is required to perform continued periods of work at a computer and use a computer screen.

Position Type/Expected Hours of Work:

· This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. with a one-hour lunch from 12:00 p.m. – 1:00 p.m. Overtime may be required, and occasional evening and weekend work may be required as job duties demand.

Travel:

· This position does not regularly require travel; however, some local, out-of-area, and overnight travel may be expected.

Required Education and Experience:

1. High school diploma or GED.

2. 3-5 years of related experience.

Preferred Education and Experience:

1. Bachelor's degree in related field.

2. Experience managing projects, scheduling, or customer service in a similar type of environment.

3. Additional relevant vocational coursework or certifications.

Compensation RangeThe anticipated compensation for this position is USD $24.00/Hr. - USD $28.00/Hr. depending on experience and qualifications.
Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

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