Office Services Clerk

5 days ago

Portland, Oregon, United States Preti Flaherty Full time $35,000 - $55,000 per year

Office Services Clerk

At Preti Flaherty, one of New England's largest law firms with offices in ME, NH, MA and Washington D.C., we know that exceptional people and efficient processes drive our continued success. We are currently seeking to hire an Office Services Clerk to join our Portland, Maine office location. This is a full-time, benefits eligible position, responsible for providing vital support to both the Office Services and Facilities team.

The ideal candidate will be a strong self-starter and problem solver with excellent communication skills and impeccable attention to detail. This person will have experience working in an office environment and a strong track record of performing various administrative tasks, all while providing the highest level of support to their coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential for this position.

Essential Duties and Responsibilities:

  • Perform general administrative tasks such as answering and directing phone calls, handling email, faxes, files, mailings and deliveries; and coordinating meeting-room calendars.
  • Ensure the office is clean, fully stocked and organized, paying special attention to kitchen areas, conference rooms, stockrooms, storage closets, and communal areas.
  • Order office supplies, stock supply stations and break areas, and ensure equipment is operable.
  • Maintain filing system, contact database, employee lists and inventories.
  • Provide ad hoc support to staff members and departments, including organization of on-site and off-site team events.
  • Assist with office moves.
  • Travel to other offices as needed.

Required Qualifications:

  • A High school diploma or equivalent (GED) is required.
  • Proficiency in operating Microsoft Office products and a high aptitude for learning new software and systems.
  • Strong time management, organizational, and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Ability to move/lift to 50 pounds, bend, stretch, and stand for extended periods.

Preferred Qualifications:

  • Experience in helping to develop internal processes and filing systems.
  • Previous office services experience preferred.
  • A valid driver's license and reliable transportation.

Why Join Preti Flaherty?

We offer our employees:

  • A collegial work environment where talent is nurtured, and professional growth is supported.
  • Competitive compensation and benefit offerings include health, vision, dental and paid time off.

If you are passionate about working in a dynamic, fast-paced corporate office setting, we invite you to apply and become part of our team

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