Contract Administrator

All the benefits and perks you need for you and your family:

• Benefits from Day One
• Paid Time Off from Day One
• Career Development
• Whole Person Wellbeing Resources
• Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. Its about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Monday - Friday

Shift : Full Time

Location: 893 Hope Way Altamonte Springs, FL 32714

The role you'll contribute:

This position is responsible for the management of contract information for AdventHealth on both a corporate and local level. This includes price activating GPO contracts, procuring signatures for corporate agreements and managing the contracts and associated metadata onto the Supply Chain SharePoint site. The Contract Administrator must be acutely aware of existing contracts for particular product lines and leverage that knowledge when reviewing contract submissions from the facilities. Organization and follow through are imperative as the information managed by this position significantly impacts downstream processes such as pricing and operational metrics.

The value you'll bring to the team:

• Ensures all contracts are reviewed and processed within contract management application. Works with contract owners to provide missing or discrepant information.
• Conducts the Premier contract participation process accurately, efficiently managing outstanding, delinquent and problematic price activations.
• Builds and maintains relationships with stakeholders and supplier community through collaboration to ensure requests and discrepancies are resolved timely.
• Ensures contract management application is maintained with current information that accurately represents contract activities and updated timely meeting processing timelines.
• Ensures integrity across multiple contract management databases.
• Maintains addendum trail of all contract changes.
• Facilitates, maintains and tracks the sequence of signatories to ensure adherence of the signatory process.
• Works with team to optimize Contract Administration processes, leveraging technology to align contract management application with requirements, goals and workflows.
• Leverages contract management applications and innovative solution to address departmental needs.
• Identifies system failures or inefficiencies and provides feedback to AdventHealth Information Technology for resolution so that operation function of contract database is not compromised.
• Determines and monitors contract accessibility to prevent unauthorized access and breaches.
• Provides contract data to stakeholders and approved third parties.
• Ensures business and contract processed and procedures are observed and met.
• Proactively identifies issues and resolution to ensure continuity of business to prevent disruption.
• Monitors various applications clarifying expectations and offers suggestions leading to optimum performance.
• Reads, analyzes and summarizes correspondences and documents, and reports information and data in formats that are logical, visually engaging and clear, and ultimately aid in decision making for management.
• Onboard acquired and new construction facilities across all AH and Premier contracts.

Qualifications

The expertise and experiences you'll need to succeed:

EDUCATION AND EXPERIENCE REQUIRED :

• Bachelor's Degree or equivalent combination of education and/or work experience
• 2 years of experience

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Must have strong technical skills.
• Must have the ability to learn technical skills and various types of software with minimal assistance.
• Ability to grasp concepts and ideas quickly.
• Attention to detail and ability to identify errors and omission at a glance.
• Excellent organizational, verbal and written communication skills.
• Self-motivated, with ability to multitask and prioritize in a fast-paced environment.
• Ability to resolve issues with minimal direction or guidance, as well as work independently and as a team member.
• Professional attitude and conduct.
• Time management and problem-solving skills.
• Ability to work well in fast-pace environment meeting competing demands and tight deadlines while managing day-to-day responsibilities.
• Proficiency in Microsoft Suite (Microsoft Outlook, Word, Excel, PowerPoint, Visio).

EDUCATION AND EXPERIENCE PREFERRED:

• Familiarity with SharePoint and contract management application.
• Knowledge of contract language and processes.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Supply Chain/Purchasing

Organization: AdventHealth Corporate

Schedule: Full-time

Shift: 1 - Day

Req ID:

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.