Business Systems

Reports To: Owner or COO (Integrator)

Location: Decatur, AL

Position Overview

The Business Systems & Administration Manager is responsible for overseeing all internal business systems, financial processes, and compliance functions within a growing building supply and rebar fabrication company. This role ensures accurate accounting, efficient inventory management, and compliance with company policies, DOT regulations, insurance requirements, and banking procedures. The ideal candidate is highly organized, detail-oriented, and experienced with QuickBooks, point-of-sale (POS) and inventory systems, and construction supply operations.

Key ResponsibilitiesFinancial & Accounting Management

• Manage accounts payable (A/P) and accounts receivable (A/R), ensuring timely billing, collections, and vendor payments.
• Process payroll accurately, including employee onboarding, deductions, and benefits coordination.
• Maintain and reconcile QuickBooks records—journal entries, balance sheets, and monthly financial reporting.
• Coordinate with external accountants and banks to prepare financial statements and year-end reports.
• Monitor cash flow, credit accounts, and vendor terms.

Systems Administration

• Operate and maintain POS and inventory management systems, ensuring data accuracy and smooth daily transactions.
• Implement process improvements that tie sales, purchasing, and accounting together.
• Train and support staff on system use, troubleshooting, and compliance with workflow standards.
• Oversee stock-level controls, vendor SKU accuracy, and pricing updates within the system.

Compliance & Risk Management

• Manage DOT compliance for all company vehicles and drivers—maintaining driver qualification files, logbooks, drug testing records, and inspection schedules.
• Oversee insurance policies (general liability, vehicle, workers' comp, health) and coordinate renewals and claims.
• Maintain proper business and tax licenses; ensure all filings and renewals are completed on time.
• Enforce safety and recordkeeping standards in collaboration with the safety coordinator.

Banking & Administration

• Handle bank deposits, account reconciliations, and wire/ACH payments.
• Maintain positive relationships with banking and financial partners.
• Support the Owner/COO with administrative and financial documentation for capital projects, loans, or expansions.
• Assist in budgeting, forecasting, and internal audits.

Qualifications

• Education: Associate or Bachelor's degree in Accounting, Business Administration, or related field (preferred).
• Experience: 3–5 years in accounting or administrative management, preferably in construction supply, distribution, or manufacturing.
• Technical Skills:
• Strong proficiency in QuickBooks (Desktop or Online).
• Experience with POS/inventory management systems (e.g., Epicor, Lightspeed, or custom ERP).
• Proficient in Microsoft Excel, Word, and Outlook.
• Knowledge of:
• Basic accounting principles (GAAP).
• DOT compliance, FMCSA requirements, and insurance administration.
• Building supply or rebar fabrication industry (a plus).

Soft Skills

• Highly organized, dependable, and detail-oriented.
• Strong problem-solving and analytical skills.
• Excellent communication and interpersonal skills.
• Able to handle confidential information with integrity.
• Self-motivated with the ability to manage multiple priorities and deadlines.

Compensation & Benefits

• Competitive salary based on experience.
• Health insurance and optional family coverage.
• Paid time off and holidays.
• Company-supported professional development.

Job Type: Full-time

Pay: $ $28.00 per hour

Expected hours: 40 – 50 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person