Project Manager

POSITION SUMMARY

This newly created Project Manager opportunity will join the project management team in managing and coordinating exhibition and institutional projects, including the development and execution of exhibitions, gallery rotations, traveling exhibitions, public programs, and digital projects. This position will support other institutional project management needs, including design and production coordination, capital improvement projects, and internal process improvement plans. Responsibilities include drafting schedules, developing and tracking budgets, writing agendas, leading meetings, and facilitating communication between cross-functional teams at all levels. The Project Manager functions as a central hub for assigned projects and related activities, drives cross-functional workstreams, and ensure project success while fostering teamwork, inclusivity, equity and transparency.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following reflects OMCA's definition of essential functions for this position, but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons.

INSTITUTIONAL RESPONSIBILITIES

• Support the Museum's mission, values, vision, and core commitment to the visitor experience, community engagement, and institutional relevancy for the future
• Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives such as diversity advancement
• Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives
• Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement
• All positions will have core functional responsibilities, cross functional team activation and learning and development as a core function of each role.

POSITION DUTIES AND RESPONSIBILITIES

General Project and Exhibition Management

• Responsible for project management functions related to the organization, development, implementation, and archiving of exhibitions, gallery rotations, traveling exhibitions, public programs, and digital projects.
• Responsible for project management functions related to broader institutional work, like design and production coordination, capital improvement projects, and internal process improvement plans.
• Develop and oversee project budgets and work schedules in consultation with relevant personnel; monitor project expenditures and report against targets; track and continually revise schedules and timelines.
• Review, create, manage, and disseminate contracts with independent contractors related to projects assigned in compliance with labor laws.
• Plan, lead and facilitate core and cross-functional team meetings; foster productive relationships and mutual understanding between project team members and stakeholders.
• Support Design and Production coordination by managing milestones, deliverables and project timelines.
• Serve as an equal and pivotal member of exhibition and project core teams.
• Advise teams on current organizational protocols and procedures to ensure consistency and engagement across all institutional projects.
• Display the competencies of strategic thinking, development of self and others, and ability to deploy and align organizational strategies and objectives.
• Ensure essential information is communicated consistently and in a timely manner with key partners.
• Foster a culture of transparency through exemplary and inclusive communication practices.

Administration and Supervision

• Participate In the annual budgeting process as a key collaborator.
• Assist in developing and socializing standard, museum-wide processes and project management tools that support efficient, productive, and inclusive development and implementation of institutional projects; guide staff in the use of these processes and tools in managing projects not assigned a project manager.

EXPERIENCE

• Proven experience in project coordination and/or in project management.
• Strong communication and written skills; ability to draft business plans to determine the feasibility of undertaking new projects.
• Ability to deliver results, facilitate and influence others and problem solve beyond temporary solutions.
• 4-6 years of related experience, exhibition planning and museum experience desired.
• Proven experience using Asana for project management, including creating plans, managing tasks, monitoring project progress, and ensuring clear communication amongst project teams
• English language proficiency in both spoken and written form.
• Google Suite, MS Office (Word, Excel, PowerPoint), Smartsheet or other project management software, Google Apps, Filemaker or other database software.
• Experience managing project budgets.
• Some content knowledge in the areas of California art, natural sciences or history is a plus.
• Some knowledge of the roles played by educators, developers, designers, programmers, curators, and marketers is a plus.

WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The environment may include:

• Museum environment involves both indoor and outdoor working conditions
• Ability to travel between OMCA locations, and other travel as required by position responsibilities