Payroll Specialist

Company Overview:  

Arcserve provides exceptional solutions to protect the priceless digital assets of organizations in need of full scale, comprehensive data protection. Established in 1983, Arcserve is the world's most experienced provider of business continuity solutions that safeguard every application and system, on every premises and every cloud. Organizations in over 150 countries around the world rely on Arcserve's highly efficient, integrated technologies and expertise to eliminate the risk of data loss and extended downtime while reducing the cost and complexity of backing up and restoring data by up to 50 percent.  

Position Overview:
As Payroll Specialist at Arcserve, you will play a critical role in executing payroll processes for our global employees. The Payroll Specialist will handle a variety of tasks related to processing semimonthly payrolls, global corporate expense report processing, corporate benefits administration, and other duties as requested.  

This role requires excellent attention to detail, strong organizational skills, and the ability to move seamlessly between administrative tasks, payroll systems, and employee-facing work. You will work under the guidance of Global Payroll Manager to provide a positive employee experience in a fast-evolving organization. 

This position will be primarily remote, but will require consistent travel to our Eden Prairie, Minnesota office location for in-person collaboration. 

Key Responsibilities:

Payroll Processing 

Process and validate semimonthly payroll in ADP Workforce Now and other similar systems in an accurate and timely manner.Handle special payments and off-cycle adjustments, including garnishment.Performs various journal entries, account reconciliations, and work with the Finance team on payroll related matters.Support timely funding of global taxes and benefits – (e.g., 401k, FSA, and HSA contributions, global statutory/non-statutory taxes and benefits.).Ensure timely processing of commission payments. Assist with year-end payroll activities.Coordinate with payroll service providers and third-party vendors as needed.

Administration and Compliance 

Enter and maintain accurate employee data in HRIS systems, ensuring data integrity and timeliness.Generate reports and assist with data audits to support compliance, payroll, and leadership reporting needs.Coordinates and performs audits of payroll system details on a monthly and quarterly basis.Prepares and distributes weekly, monthly, quarterly and year-end reports as necessary for each reporting company.Serve as a point of contact for routine HRIS questions, escalating system or process issues as needed.Stay current with federal and state payroll laws, including tax withholding, wage and hour laws, and state/country-specific regulations.

Travel & Entertainment  

Manage and guarantee biweekly disbursements of multi-national expense reimbursements consistent with a federally accountable plan and corporate policy.Review and analyze current travel and expense policies and procedures in order to recommend and implement changes leading to best practice operations. Where appropriate, develop and compile T&E procedures, processes and controls.Oversee monthly T&E close duties and distribution of biweekly, monthly and annual T&E reports.Manage T&E aspects of financial audits – both internal and external.Respond to T&E information requests from internal customers.Ensure systems are set up and updated to reflect the current employee base including company issued details such as cost centers, approving managers and approval matrix. Ensure system is set up and maintained to meet federal, state and local tax requirements.Maintain general ledger accounts listed in T&E System, ensure ties to general ledger and monitor for consistent and appropriate use of applicable expense categories.Ensure policy compliance using T&E system audit tools and general system oversight.

Team Collaboration 

Provide administrative support to payroll and HR colleagues, contributing to smooth team operations.Assist in developing and improving payroll templates, forms, and processes to increase efficiency.Collaborate with the Human Resources department to implement system enhancements and ensure proper integration.Demonstrate exceptional personal organization and prioritization to ensure tasks and are completed accurately and on time.

Qualifications: 

FPC, CPP or equivalent experience preferred.  Minimum of 3-5 years of multi-state and global payroll processing experience.Experience in ADP Workforce Now required. Concur, Navision, Netsuite, ADP Streamline experience preferred.Comfort with data entry, reporting, and navigation within HR systems; attention to accuracy and detail.Professional, clear, and confident communication with employees, candidates, and managers.Strong judgment and discretion in handling sensitive employee and candidate information.Collaborative mindset with willingness to support colleagues across payroll functions.Demonstrated organizational skills, ability to meet deadlines and work independently with minimal supervision.Experience in fast-paced administration or client-service environment is a plus.High level of proficiency with Excel and comfortable learning new technology systems as neededExcellent communication, interpersonal, and decision-making skills.

 
Benefits: 

Comprehensive health, dental, and vision insurance.Unlimited Paid time off Opportunities for professional growth and career advancement.A supportive and collaborative work environment where your contributions make a direct impact on the product and user experience.

Arcserve is an equal opportunity employer. Minorities/Females/Disabled/Veterans

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