Office Manager

3 days ago

Billings, Montana, United States Big Sky Hotels Full time

Overview

We are seeking a dynamic and highly organized Office Manager / Bookkeeper to join our team and help streamline daily operations while maintaining accurate financial records. This vital role combines administrative leadership with financial oversight, ensuring the smooth functioning of our office environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a productive workplace. In this role, you will manage office procedures, oversee bookkeeping tasks, coordinate vendor relationships, and support team management initiatives. Your energetic approach will contribute significantly to our organizational success and positive work culture.

Responsibilities

  • Oversee daily office operations, including front desk management, multi-line phone systems, and calendar scheduling for staff and executives
  • Manage bookkeeping duties using QuickBooks or similar accounting software, including invoicing, expense tracking, bank reconciliations, and financial reporting
  • Handle payroll processing in collaboration with human resources or payroll providers to ensure timely and accurate employee compensation
  • Coordinate vendor management activities such as negotiating contracts, processing payments, and maintaining professional relationships
  • Support event planning efforts for company meetings, training sessions, and community outreach initiatives
  • Supervise administrative staff and provide training & development opportunities to enhance team performance
  • Maintain organized filing systems for documents, medical records (if applicable), and other essential records
  • Assist with budgeting processes by monitoring expenses and preparing financial forecasts
  • Manage office supplies inventory and procurement to ensure operational efficiency
  • Implement effective office management practices that promote a productive work environment
  • Ensure excellent communication through phone etiquette, clear written correspondence, and professional interaction with clients and visitors
  • Support human resources functions including onboarding new employees, maintaining personnel files, and assisting with HR policies

Qualifications

  • Proven experience in office management or administrative roles within a professional setting
  • Strong bookkeeping skills with proficiency in QuickBooks or comparable accounting software
  • Demonstrated supervising experience with the ability to lead and develop teams effectively
  • Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
  • Knowledge of payroll processing, budgeting, vendor management, and basic financial reporting
  • Experience in event planning and coordinating meetings or company functions
  • Familiarity with medical office management or healthcare environments is a plus but not required
  • Exceptional communication skills—both verbal and written—along with professional phone etiquette
  • Ability to handle clerical tasks such as filing, data entry, calendar management, and front desk responsibilities confidently
  • Strong problem-solving skills with a proactive approach to workflow improvements

Join us in this exciting role where your energy and expertise will directly impact our organization's success We value dedicated professionals who thrive on organization, communication excellence, and fostering a positive workplace environment.

Job Type: Full-time

Pay: $ $22.00 per hour

Work Location: In person

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