Accounting and HR Assistant

6 days ago

Highland, Illinois, United States ApexNetwork Physical Therapy Full time

Accounting and HR Assistant

Join our team as a Full-time Accounting and HR Assistant at our Corporate Office in Highland, IL

At ApexNetwork Physical Therapy, our mission is simple: patients come first. This belief drives everything we do and has fueled our growth, earning us recognition as one of Entrepreneur magazine's top franchise picks. We are looking for a dedicated Accounting and HR Assistant to join our team and help us maintain our commitment to excellence.

Finance, Payroll & HR Responsibilities

Accounts Payable (A/P):

  • Open, categorize, and enter payables into QuickBooks (QB).
  • Ensure timely weekly payments in accordance with vendor terms.
  • Document all paid items and maintain organized digital and physical filing systems.
  • Promptly resolve vendor invoice discrepancies.
  • Process and document patient refund requests from the billing department.

Month-End Closing:

  • Reconcile accounts and process necessary fund transfers.
  • Prepare account statements and financial reports for the monthly reporting packet.

Accounts Receivable (A/R):

  • Assist with A/R tasks as needed, including posting payments and reconciling balances.

Reporting:

  • Generate, review, and distribute weekly and monthly financial and operational reports for ownership and leadership.

Payroll Assistant Tasks:

  • Assist with payroll processing, including reviewing timecards, verifying hours, and ensuring accuracy prior to submission.
  • Support the Payroll Team with onboarding and termination entries in the payroll system.
  • Maintain employee payroll records
  • Respond to employee payroll inquiries and coordinate resolutions with HR as needed.

HR Assistant Tasks:

  • Assist with employee onboarding paperwork, credential tracking, and personnel file maintenance.
  • Help coordinate offboarding tasks, including final pay and benefits notifications.
  • Maintain updated employee rosters and support HR reporting needs.
  • Track PTO accruals and usage in collaboration with payroll.

Auditing:

  • Participate in internal audits to ensure financial accuracy and compliance.
  • Verify supporting documentation for payables, payroll, and HR records.
  • Identify discrepancies and recommend process improvements.
What it Takes:
  • Strong multitasking abilities across finance, payroll, and HR functions
  • Excellent attention to detail and accuracy in data entry and documentation
  • Comfortable working with numbers, financial data, and employee information
  • Experience with Office 365, QuickBooks, and payroll systems is a plus
  • Trustworthy, with strong problem-solving, analytical, and strategic thinking skills
  • Ability to maintain strict confidentiality of company, employee, and client information
  • Excellent organizational skills with the ability to manage and prioritize multiple deadlines
  • Strong communication and teamwork skills to collaborate across departments
  • Degree in Accounting, Finance, Human Resources, or a related field preferred
  • New graduates are welcome—your growth and success are our success
Compensation & Benefits:
  • Hourly Range: $ $22.00 per hour, based on experience and qualifications
  • Benefits:
  • No nights or weekends—Monday to Friday, 8:00 AM to 5:00 PM
  • Excellent comprehensive benefits
  • 401(k) plan with company matching
  • Paid time off and holiday pay
Schedule:
  • Shift: 8-hour shift
  • Days: Monday to Friday
  • Job Type: Full-time / In-person

At ApexNetwork Physical Therapy, you'll be part of a team that genuinely values your contributions. We believe in the success of each team member and offer the tools and support you need to thrive. Join us and help us continue to provide exceptional care to our patients.

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