Operations Manager

2 weeks ago

Louisville, Kentucky, United States Dean Dorton Full time

Description


Dean Dorton's team makes up one of the largest advisory firms in the United States. We thrive when you thrive We are here to help you succeed in every step of your development and career as you work with nationally recognized experts in a recognized best place to work.     About the Role   This leadership role is key in managing the administrative and operations functions of the market's  command center.   Essential Duties & Responsibilities   Manage assigned market's command center operations.   Oversees, performs and/or maintains various new-hire and exiting team member processes,  including assisting with setup of office/workstation assignments, setup and assigning employee  permissions in firm's CCH software, cleaning of exiting team members offices/workstations and  building access control.   Manage office efficiency by planning and implementing office systems, layouts, equipment procural and maintenance.   Oversee the management of multiple administrative databases and systems for assigned market.   Report and communicate status updates throughout the year, specifically during critical deadlines.   Prepare for audit and tax busy seasons (governmental deadlines).   Suggest, create, and implement processes and procedures to find efficiencies.   Manage the day-to-day operations of the market: errands, mail, document processing.   Serve as liaison with the firm's internal accounting function to account for petty cash, staff  bonuses, firm expenditures, etc.   Support Dean Dorton's events team with the planning, coordination, set up and clean-up of firm or market events.     Responsible for the record retention and compliance.   Support Dean Dorton's facilities team with facility management.     Manage the market's command center and operations staff, including recruiting, training and professional development.     Experience & Qualifications     Bachelor's Degree preferred; Associate's degree or higher required.   Minimum three (3) years' experience as an office manager and in managing others.   Working knowledge of public accounting firms, or public service firms, preferred.   Excellent verbal and written communication skills.   Strong work ethic as well as organizational and time management skills required; ability to manage multiple tasks, priorities and deadlines.    Strong problem-solving skills and ability to build strong relationships with executives as well internal stakeholders.     Ability to maintain confidentiality and discretion in handling sensitive matters.     Solid understanding of business functions The Fun Stuff Work isn't all work  We want to make your experience at Dean Dorton a great one. From your health and happiness to your long-term satisfaction, we focus on YOU  A few highlights are listed below:

  • Flexible work schedules and environment
  • Unlimited Paid Time Off (PTO)
  • Paid family leave, medical leave, and maternity/paternity leave programs
  • Retirement benefits, including a best-in-class employer match and automatic profit sharing.

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