Accounts Payable Manager

Club Location:

Arcis Golf - Corporate Office - Dallas, TX

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another.

The Manager of Accounts Payable leads, plans, and oversees the activities of the Accounts Payable Department.  The Manager employs strategic vision in developing the function in support of ongoing business growth, delivering AP goals and objectives, while developing the team.  Responsibilities include leveraging process improvements, metrics, technology, and automation to increase efficiencies and effectiveness in Accounts Payable. The Manager manages both individual contributors and leads may have direct reports, who are directly responsible for carrying out the tasks of the department through their direct reports.The Manager will engage with all levels, including senior-level management and high field level communication, which requires strong interpersonal communication skills, both written and verbal.  The successful candidate will be organized and detail oriented, able to lead the team's adherence to tight deadlines by planning ahead, and maintain a high degree of accuracy and integrity.ESSENTIAL FUNCTIONS:

• Manages the responsibilities and deliverables of the Accounts Payable
• Plans, develops and trains in efficiencies on AP processes in Coupa software
• Ensures team development and accountability; builds skill sets and ensures adequate cross training, efficient deployment of resources and continued professional growth and development.
• Manages the performance of the team by conducting and reviewing periodic employee performance evaluations, and creating and implementing professional development plans, when necessary
• Monitors productivity and service levels through help desk ticketing system and key metrics
• Leads the design, implementation and communication of continuous improvement as well as an effective internal control structure
• Responsible for evaluating, enhancing, implementing, and maintaining AP systems and procedures
• Identifies and champions process improvements across the team
• Collaborates with accounting department leadership and staff to support overall department goals and objectives
• Key and active participant in the maintenance, upgrade, and implementation of AP/ERP systems and procedures, working to improve processes through existing software, software enhancements, and / or new software implementation.
• Performs other duties as assigned.

QUALIFICATIONS:To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Leadership and team-building skills
• Large, automated, integrated accounting system proficiency
• Deep understanding of AP processes, procedures, and the AP invoice lifecycle
• Detailed understanding of GL chart of accounts to ensure proper coding of invoices
• Experience with Coupa software
• Experience in issuing PO's and paying PO based invoices
• Strong proficiency in Excel and Word
• Strong business partner with ability to provide insightful analysis and presentations; analytically oriented
• Thrives in a fast-paced, multi-tasking, deadline-driven, dynamic business environment
• High degree of integrity and professionalism
• A process-improvement minded; a positive change agent
• Ability to effectively communicate in both verbal and written form with all levels throughout the organization, both financial and operational
• Highly developed planning, organizational, analytical, and problem-solving skills
• Highly motivated individual and self-starter who takes ownership of projects, tasks, and team results
• Demonstrated comfort in and ability to prioritize and adjust to dynamic business needs
• Displays confidence and ability to make timely decisions, exhibiting sound and accurate judgment, engaging others and obtaining buy-in as needed
• Must be able to project manage, plan, and effectively communicate with others to ensure department and company goals/assignments are completed accurately and timely

WORKING CONDITIONS:Required to work overtime as needed to meet accounting deadlinesEDUCATION and/or EXPERIENCE:

• Bachelor's degree in business, accounting, or related discipline, or equivalent experience
• 7+ years' relevant experience in accounts payable
• SOX experience in accounting, big plus
• 3+ years leading AP teams
• 1+ years experience in Coupa software
• Experience in Manage Engine helpdesk software
• Great Plains Dynamics/eEnterprise system, D365 or similar experience a plus
• Multi-unit, private club, hospitality or property management accounting experience strongly preferred

LANGUAGE SKILLS:Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to read and interpret retail product labeling. Ability to speak effectively before groups of customers or associates of the organization.REASONING ABILITY:Ability to apply common sense to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the associate is regularly required to stand, walk, and use hands and fingers to handle, or feel. The associate frequently is required to reach with hands and arms and talk or hear.  The associate must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.WORK ENVIRONMENT:The work environment characteristics described here are representative of those an associate encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.BENEFITS:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

SCHEDULE:

• Monday through Friday, 40+ hours per week
• Overtime as needed

WORK LOCATION:In corporate office location Monday through Thursday, with flexibility to work remotely most Fridays currently. Subject to change to meet business requirements.Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S.

Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S.

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