Office Technician

2 days ago

Salina, Kansas, United States Saline County, KS Full time
Office Technician - Clerk/Election Office

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Open

Clerical/Administrative Support

|

Full Time

Posting Start Date

10/30/2025

Posting End Date

Open Until Filled

Descriptions

Salary Information:

Starting salary is $16.95/hour, with the potential for a higher starting rate based on qualifications and related experience.

Job Duties Include:

Under the direct supervision of the Deputy County Clerk this position is responsible for customer service, processing records and maintaining records. The County Clerk assigns specific job duties to include elections, voter registrations, tax rolls, permits, licenses, homestead and safe senior preparation, street file maintenance, records maintenance, planning for elections, election worker training and a wide variety of job duties in support in both Election/Clerk divisions. Assists the public in person and by telephone daily. Receive and process applications and payments for services, boat registrations, park permits and fish and game licenses through the Kansas Department of Wildlife and Parks Outdoor Automated Licensing System. Prepare Homestead and Safe Senior Tax Returns for qualified individuals in accordance with the Kansas Department of Revenue (KDOR) guidelines utilizing the KDOR online filing system. Compile, verify and review tax documents, banking and social security information to complete returns in an accurate and timely manner. Process, maintain, distribute and archive deeds and court documents as required by statute. Process, update and maintain tax roll changes and adjustments for real estate, personal property, oil and gas and special assessments through abatements, refunds and added tax transmittals. Record and prepare minutes for County Commission meetings. Processes all voter registrations in the statewide-centralized voter registration database in accordance with all federal and state laws and regulations to determine whether the applicant meets the constitutional and statutory requirements of a qualified elector in Kansas.

As a cornerstone of democracy and county operations, this role offers a unique opportunity to provide exceptional public service while engaging in diverse and meaningful work to thrive in dynamic environment and be passionate about making a positive impact to shape a better future for our community.

Requirements

Minimum Qualifications:

  • Must have a High School diploma or the equivalent with some college or vocational school preferred.
  • Must have experience with general office practices and procedures and be proficient in the operation of a personal computer and Microsoft Office products.
  • Must be able to operate a multi-line phone system.
  • Must have the ability to plan, organize, multi-task, meet deadlines, prioritize, pay attention to detail and maintain accuracy while dealing with constant interruptions.
  • Must be able to proficiently learn and use statewide voter registration information and systems.
  • Must be highly flexible and adapt to evolving requirements driven by laws, management or administrative changes.
  • Must have a valid Driver's License and be able to provide own transportation.
  • Experience with cash handling and knowledge of bookkeeping procedures preferred.

Desired Qualifications/Qualities:

A successful candidate must be self-motivated, able to work independently. The ability to multi-task, meet deadlines, prioritize, pay attention to detail and maintain accuracy while dealing with constant interruptions is a must. The successful candidate will be required to work overtime during election cycles that may include evening and weekend work and to attend required educational training courses or seminars.

Physical Requirements:

Determined Work Level: Level 3–Medium Work Exerting 20 to 50 pounds of force occasionally, and/or up to 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly. Ability to communicate ideas by means of spoken work such as giving assignments or directions on the telephone or at the counter. Must have the necessary fine and gross manual dexterity to operate computer, telephone, calculator and keyboard.

Certificate Needed

Veteran's Preference:

Former military personnel or their spouse that have been verified as a veteran under K.S.A will receive an interview if they meet the minimum qualifications of the position and successfully pass any required pre-employment testing or any requirements such as licensing. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring officials. To be successful, the expectation is that a candidate will be able to competently perform the routine tasks of the position with limited supervision by the end of the probationary period of covered positions.

Veteran's Preference Notice

Veteran's Preference Eligibility Request Form

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