Accounting/Finance Specialist

Accounting /  Finance Specialist

Position Reports to: Chief Financial Officer

About our client, the Multi-Cultural Health Evaluation Delivery System (MHEDS)

MHEDS was established 50 years ago as a joint project of the Erie Diocesan Mission Office and the Erie Council of Churches to meet the health needs of African-American and Hispanic Farm Workers and other low-income individuals and their families. Refugee and immigrant health were added in the late 1990s. On January 1, 2019, MHEDS entered the Federally Qualified Health Center system as a Look-Alike.

Our service area is the City of Erie. Our mission is to enable all who wish to achieve complete mental, physical and social well-being by providing equitable, culturally sensitive, patient-centered health care, regardless of their ability to pay. MHEDS has a very diverse panel of patients: 35% are Asian, 29% Black/African American, 29% White, and the remainder mixed race. 6% are Latino/a. As an FQHC Look-Alike, MHEDS must comply with standards that ensure all patients have access to comprehensive health care services. We also offer health insurance enrollment, interpretation, and translation.

MHEDS expanded by opening a second site at the JFK Center in 2020. The second site allowed us to begin to offer women's health and accommodation to serve more new arrivals. In late 2021, MHEDS began receiving Afghan refugees along with its anticipated arrivals. In early 2022 we began receiving Ukrainian refugees. Our anticipated 549 new patients became 1,010. This Federal Fiscal Year, we have been told to expect 750 refugees plus additional Afghans and an unknown number of Ukrainians. Eighty percent of MHEDS' staff are hired from within the New American group, allowing us to be more aligned both linguistically and culturally with those we serve.

Company Values

Here at MHEDS, we are Flexible, Ethical, Positive Communicators, Culturally Competent, Productive, and Team Players.

Duties and Responsibilities

• Perform Bi-weekly Payroll processing, including adding, terminating and updating employee information in the payroll software system.
• Processes and codes all incoming invoices for payment.
• Generates and processes all payments in the Accounting software, including Bank Draft, ACH and manual check payments.
• Maintains, files, organizes, and ensures inclusion of all AP and Purchasing documentation/information to support purchases and payments.
• Resolves purchase order and invoice discrepancies, to include deleted items, receipts, back orders, and pricing discrepancies.
• Makes sure that supporting documentation for Grant invoices balances to invoiced amount, and documentation along with submitted invoice is saved to the corresponding Grant folder/s on the Shared drive.
• Prepares and generates all AR invoices for Interpreting, medical records, and any miscellaneous billings monthly. 
• Monitors and follows up on AR aging for collections on invoices due MHEDS.
• Collects all medical co-pays and all other payments to MHEDS.
• Makes sure that daily front desk patient payments reconcile to eClinical daily reports.
•  Reconcile at month end that all patient payments deposited for the month reconciles to the eClinical monthly report for all patient payments.
• Reviews cash receipts journals, reconcile to bank; check correctly coded and post to general ledger.
• Processes monthly accruals, amortization of prepaid expenses, and recording adjusting journal entries. 
• Performs general account analysis and reconciliations as directed.
• Assists in the preparation of financial statements and other reporting requirements as directed. 
• Assists in budget and forecasting processing as directed.
• Assists with external audit as requested.
• Work with the CFO to develop and/or improve controls and processes for the business.
• Documents and update processes and procedures on a regular basis. 

Safety

• Adheres to safety, patient confidentiality, and related policies and procedures.

Company Values

• Ensures the six domains of healthcare quality are met during each patient visit: patient safety, effectiveness, patient-centered, timeliness, efficiency, and equity. 
• Consistent with MHEDS' values, treats all supervisors, co-workers, direct reports, patients, and any other internal or external person with respect and dignity. 
• All other duties as assigned by supervisor and/or based on the needs of the health center. 

Supervisory Capacity

• This position does not supervise any position.

Education and/or Experience

• High School graduate or GED required, associate's degree or formal business/technical education preferred. Experience in accounts payable/receivable, purchasing, administration, or other related fields accepted as alternative to formal education.
• Experience with accounting software such as QuickBooks, Blackbaud, SAP Business One, or similar preferred.
• Familiarity with Microsoft Office required.
• Experience working in a Federally Qualified Health Center setting or in a business role in a Healthcare setting will be beneficial.

Language Skills
Must be able to speak and write in English. Additional language capabilities are a plus.

Physical Demands

Normal administrative office setting demands include lifting and carrying or delivering supplies that usually weigh less than 10 pounds, but may occasionally weigh 20-30 pounds, within the building. Must possess a valid driver's license and have the ability to drive a private vehicle.

Work Environment

The office and clinical areas are well illuminated, climate controlled, indoor areas. Work involves some exposure to hazards typical to a medical office environment, including potential exposure to infectious diseases and blood borne pathogens, chemical exposures, fire, mechanical and electrical hazards. Protective clothing and equipment are provided and required to be worn in potential exposure situations.

Interested, qualified candidates will please submit a résumé.

J.L. Nick & Associates & MHEDS are equal opportunity employers.

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