Town Clerk/Clerk of the Council

1 week ago

East Longmeadow, Massachusetts, United States Town of East Longmeadow Full time
Town Clerk/Clerk of the Council

JOB POSTING

Town Clerk and Clerk of the Council

Town Clerk/Town Council

October 30, 2025

Full-Time, Exempt, Non-Union

Annual Range: $83,800—$96,370

This job posting will be open for not less than two (2) weeks, and if needed, will remain open until a finalist has been selected.

General Description:

The Town Clerk/Clerk of the Council is responsible for the development and implementation of departmental policies, goals, objectives, and budgets. Plans, conducts, and certifies elections. Manages voter registration. Serves as member of the Board of Registrars. Administers campaign finance laws. Maintains birth, marriage, and death records. Provides notice of Council meetings and maintains meeting minutes. Gathers supporting documents for agenda items and proceedings. Scripts draft motions. Performs tasks assigned by the President of the Council. Administers licenses for the Town and conducts annual town census. Position reports directly to the Town Manager and the Town Council President.

Primary Essential Functions:

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

  • Plans, conducts, publicizes, and certifies local, state, and federal elections. Manages voter registration. Serves as member of the Board of Registrars. Administers campaign finance laws.
  • Maintains birth, marriage, and death records. Provides certificates upon request.
  • Provides notice for Council meetings. Maintains meeting minutes. Gathers supporting documents for agenda items and proceedings. Scrips draft motions. Performs tasks assigned by the President of the Council.
  • Responds to citizens' and customers' inquiries and complaints.
  • Manages staff in delivery of department services. Hires, trains, coaches, evaluates, and disciplines employees.
  • Administers licenses for the Town, including liquor entertainment, Sunday entertainment, common victualler, automatic amusement, used car sales, business certificates, dog licenses, and flammable license storage licenses.
  • Prepares and conducts annual town census and prepares the "street list".
  • Maintains current knowledge of general and zoning bylaws. Updates records with new by-laws or amended by-laws. Performs as Administrator of ECode.
  • Coordinates and tracks responses for public records requests. Imparts Public Records Law information.
  • Maintains historical records. Organizes and maintains records correlating with the state's municipal records retention schedule.
  • Oversees posting of meeting notes, agendas, and minutes. Imparts information on Open Meeting Law.
  • Manages "Conflict of Interest" training for town employees.
  • Performs similar or related work as required, or as situations dictate.

Education and Experience:

Education — High School Diploma or equivalent.

Certificates, Licenses, and Registrations — Must possess a valid Driver's License.

Experience — Two(2) to five (5) years of experience with municipal and state elections, vital records, public records law, open meeting law, and license administration; or any equivalent combination of education, training, and experience.

Knowledge

  • Working knowledge of the municipal and state elections.
  • Working knowledge of vital records.
  • Working knowledge of Public Records Laws and Open Meeting Laws.
  • Working knowledge of budget and procurement policies and procedures.

Ability

  • Ability to communicate effectively in written and verbal form.
  • Ability to meet deadlines.

  • Ability to coordinate, multitask office activities and to supervise staff.

  • Ability to work well with other staff members and to lead by example.

  • Ability to motivate, establish and maintain effective working relationships.

  • Ability to work collaboratively and effectively with various departments in cross-disciplinary projects, integration of databases and technology.

Skills

  • Strong commitment to excellent customer service and a desire to meet and serve the community.
  • Strong verbal and written communication skills.
  • Strong organizational skills.
  • Strong problem-solving skills.
  • Proficient in MS Word and Google Workspace.

How to Apply:

Please apply via online at or submit your paper application and resume to:

Human Resources Department, 60 Center Square, East Longmeadow MA 01028.

A complete position description may be obtained by contacting the Human Resources Department.

The Town of East Longmeadow is an Affirmative Action, Equal Opportunity Employer dedicated to fostering a diverse, inclusive, and equitable workplace. Qualified applicants of all backgrounds including women, people of color, LBGTQIA+ individuals, veterans, and people with disabilities are encouraged to apply. We are committed to fair hiring practices and a supportive, welcoming culture that offers equal career development and promotional opportunities to all employees.

  • PT Clerk

    2 weeks ago

    East Longmeadow, Massachusetts, United States Stop and Shop Supermarket Full time

    Category/Area of Expertise: Retail OperationsJob Requisition: 467694Address: USA-MA-East Longmeadow-470 No Main StreetStore Code: SS - Us Store Mgrs At Stop & Shop, we've been serving our customers and neighborhoods while taking care of each other for more than a century. A lot has changed in that time, but one thing hasn't: Stop & Shop is a place where...

  • PT Clerk

    1 week ago

    East Longmeadow, Massachusetts, United States Stop and Shop Supermarket Full time

    Category/Area of Expertise: Retail OperationsJob Requisition: 467698Address: USA-MA-East Longmeadow-470 No Main StreetStore Code: SS - Store Admin At Stop & Shop, we've been serving our customers and neighborhoods while taking care of each other for more than a century. A lot has changed in that time, but one thing hasn't: Stop & Shop is a place where...

  • PT Courtesy Clerk-Bundler

    3 days ago

    East Longmeadow, Massachusetts, United States Stop and Shop Supermarket Full time

    Category/Area of Expertise: Retail OperationsJob Requisition: 467693Address: USA-MA-East Longmeadow-470 No Main StreetStore Code: SS - Us Store Mgrs At Stop & Shop, we've been serving our customers and neighborhoods while taking care of each other for more than a century. A lot has changed in that time, but one thing hasn't: Stop & Shop is a place where...

  • Head Girls Basketball Coach

    2 weeks ago

    East Falmouth, Massachusetts, United States Town of Falmouth, MA Full time

    Posting of VacancyHead Girls Basketball CoachFalmouth High School School YearQUALIFICATIONS:Employment in the school where the sport is being offered is preferred but other qualified candidates in or out of the system will be considered.Demonstrated interest and aptitude for performing the responsibilities.Such alternatives to the above qualifications as the...

  • Administrative Assistant

    6 days ago

    East Falmouth, Massachusetts, United States Town of Falmouth, MA Full time

    POSTING of VACANCYAdministrative Assistant - Central Registrar (Part Time)School Administration Building18.75 hours/week 12-months/yearQualifications:High School diploma with postgraduate secretarial study, data and information study, or equivalent experience; Associates Degree or higher preferredSuccessful experience in a customer service positionClerical...

  • Grocery Clerk

    2 weeks ago

    Longmeadow, United States Big Y Full time

    Job TitlePOSITION SUMMARY:The Grocery Clerk is responsible for providing an exceptional customer experience by presenting and ensuring the freshest quality product. The Grocery Clerk maintains department conditions, to include, stocking, blocking, rotating, and leveling grocery products. They also maintain department conditions and cleanliness in the grocery...

  • PT Clerk

    2 weeks ago

    East Longmeadow, United States Stop & Shop Full time

    Stop & Shop - 470 No Main Street [Retail Associate / Cashier] As a Produce Clerk at Stop & Shop, you'll: Manage inventory and ensure freshness of produce; Assist customers with product selection and inquiries; Maintain cleanliness and organization of the produce section; Monitor and restock produce displays as needed; Collaborate with team members to ensure...

  • Shipping and Receiving Clerk

    4 days ago

    Longmeadow, MA, United States Manufacturing Company Full time

    About the job Shipping and Receiving Clerk Shipping & Receiving Clerk 1st ShiftExciting opportunity for a Shipping & Receiving Clerk in a fast-paced warehouse environment with opportunities for growth! The Shipping & Receiving Clerk is responsible for accurately picking, packing, shipping, and receiving products while maintaining a clean and organized...

  • Bank Office Clerk

    3 weeks ago

    East Petersburg, United States Staffing the Universe Full time

    We are seeking a responsible office clerk for a full-time position with a reputable bank in East Petersburg, PA! Reasons Why You'll Love It Here: Stable schedule Gain valuable professional experience Sharpen your skills Team Environment Resume builde Office Clerk, Clerk, Office, Operations, Business Services, Staffing, Deposit

  • Grocery Clerk

    4 weeks ago

    Longmeadow, United States Big Y Full time

    Big Y - 802 WILLIAM ST. [Retail Associate / Team Member] As a Grocery Clerk at Big Y, you'll: Build relationships with and educate customers in order to create sales; Price, rotate, stock, face, and level product; Assist in receiving, unloading, verifying, and storing product; Maintain pricing accuracy; Maintain proper department conditions and...

  • (Overnight) Night Crew Clerk

    5 days ago

    East Longmeadow, United States Big Y Full time

    Big Y - 441 N MAIN STREET [Retail Associate / Team Member] As a Night Crew Clerk at Big Y, you'll: Receive, unload, verify, and store product; Price, rotate, stock, face, and level product; Maintain proper department conditions and supplies (e.g., shelf, case, sales floor, backroom, etc.); Operate, clean, and maintain equipment, machinery, tools, and work...

  • Shipping Clerk

    3 weeks ago

    North East, United States PeopleShare Inc Full time

    Shipping Clerk Do you have experience as a Shipping Clerk and are looking to work with a global food company that provides a competitive salary, comprehensive benefits, and overtime? PeopleShare has the perfect Shipping Clerk role for you! Shipping Clerk Job Details: Schedule: 6:00pm-6:00am Sunday, Monday, Thursday, Friday 6pm-6am and rotating Saturdays *The...

  • (Overnight) Night Crew Clerk

    1 week ago

    Longmeadow, United States Big Y Full time

    Big Y - 802 WILLIAM ST. [Retail Associate / Team Member] As a Night Crew Clerk at Big Y, you'll: Receive, unload, verify, and store product; Price, rotate, stock, face, and level product; Maintain proper department conditions and supplies (e.g., shelf, case, sales floor, backroom, etc.); Operate, clean, and maintain equipment, machinery, tools, and work...

  • Frozen Food/Dairy Clerk

    3 weeks ago

    Longmeadow, United States Big Y Full time

    Big Y - 802 WILLIAM ST. [Retail Associate / Team Member] As a Frozen Food/Dairy Clerk at Big Y, you'll: Price, rotate, stock, face, and level product; Assist in receiving, unloading, verifying, and storing product; Maintain pricing accuracy; Maintain proper department conditions and supplies (e.g., shelf, case, sales floor, backroom, freezer, cooler, etc.);...

  • Data Entry Operator | Junior

    1 day ago

    East Liverpool, OH, United States Only Data Entry Clerk Full time

    About the job Data Entry Operator | Junior (Remote) Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps. A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into...