Real Estate Agent Administrative Assistant

2 weeks ago

Crown Point, Indiana, United States Whitehead Realty Group Full time

Key Responsibilities:

As a Real Estate Administrative Assistant, you will play a crucial role in keeping our office organized and ensuring our marketing and client communications are top-notch. Your main areas of focus will be:

  • Contact & Client Management:
  • Maintain and update our client database, ensuring all information for current and past clients is accurate
  • Track and follow up with leads to ensure timely communication
  • Assist agents with client communications, including calls, emails, and texts
  • Organize client files, contracts, and documents for easy access
  • Marketing & Listings:
  • Create and post property listings on MLS and other real estate platforms
  • Manage social media marketing campaigns, including Facebook Ads, Instagram posts and stories, LinkedIn updates, and other platforms
  • Design digital marketing materials such as flyers, graphics, and email campaigns
  • Promote open houses, new listings, and property events online
  • Track engagement metrics and adjust marketing strategies as needed
  • Database & Office Support:
  • Assist with scheduling property showings, inspections, and client appointments
  • Coordinate closing documents and follow-ups with clients, lenders, and title companies
  • Perform general office tasks such as scanning, filing, data entry, and organizing office materials
  • Ensure smooth day-to-day operations of the office and support agents with administrative needs

And other tasks as well

Qualifications:

  • Previous experience in real estate or real estate administrative support preferred but not required
  • Experience managing social media platforms and running ads (Facebook, Instagram, LinkedIn, etc.)
  • Strong organizational, multitasking, and communication skills
  • Ability to work independently and take initiative
  • Friendly, professional, and client-focused attitude

Benefits:

  • Flexible part-time schedule (2–3 days per week)
  • Opportunity to work from home occasionally
  • Hands-on experience in real estate operations, marketing, and client relationship management
  • Great opportunity to grow in the real estate industry

Job Type: Part-time

Base Pay: $ $22.00 per hour

Expected hours: 20 – 30 per week

Benefits:

  • Flexible schedule

Work Location: In person

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