Accounts Receivable Manager

1 day ago

Irvine, California, United States Vaco by Highspring Full time

Position Overview - Contract Position (on-site)
We are seeking an experienced
Accounts Receivable Manager
with a proven background in the construction industry to lead AR operations. This role will oversee billing, collections, and credit management while ensuring compliance with industry-specific requirements such as lien rights, project-based billing, and contract terms. The ideal candidate is detail-oriented, collaborative, and thrives in a fast-paced, deadline-driven environment.

Key Responsibilities

  • Oversee the full accounts receivable cycle, including invoicing, payment application, collections, and account reconciliation.
  • Lead and mentor the AR team to achieve accuracy, timeliness, and efficiency goals.
  • Ensure proper billing in accordance with construction contracts, change orders, and project milestones.
  • Manage credit approval processes and monitor customer credit limits, taking proactive measures to reduce risk.
  • Partner with operations, project managers, and sales teams to resolve billing discrepancies and ensure proper documentation for payments.
  • Oversee lien and bond claim processes to protect the company's receivable interests.
  • Analyze AR aging reports and provide regular updates to finance leadership on collection status and cash flow forecasts.
  • Implement process improvements to enhance efficiency, accuracy, and compliance.
  • Ensure all AR policies and procedures comply with GAAP and company standards.

Qualifications

  • 5+ years of accounts receivable experience, with at least 2+ years in a management role.
  • Construction industry experience is required.
  • Strong knowledge of construction billing practices, lien laws, and project accounting.
  • Proficient in ERP/accounting systems (e.g., Viewpoint, Sage 300, or similar) and Microsoft Excel.
  • Excellent communication, leadership, and problem-solving skills.
  • Strong attention to detail and ability to meet deadlines in a high-volume environment.

Preferred

  • Bachelor's degree in Accounting, Finance, or related field.
  • Experience with multi-state operations and job cost accounting.
  • Familiarity with certified payroll and prevailing wage requirements.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

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