HR Associate

DVM is a custom switchgear and controls integrator doing business with customers/end-users in the data center, telecom, banking, pharmaceutical and network broadcast industries. DVM's vision is to offer the customer a complete solution to mission critical power requirements, as well as turnkey solution options. Our solutions include hardware, software, documentation, technical expertise, and, most importantly, dedication to customer relationships.

Summary

The HR Associate role is a highly confidential, integral member of our HR department. Primary responsibilities will involve guiding new hires through their first steps with DVM and meticulously managing all employee information. If you're a quick learner, thrive on organization, and want to contribute to a positive workplace culture in a dynamic manufacturing environment, this is a fantastic opportunity to gain hands-on HR experience and be the foundational role in building a career in Human Resources.

Responsibilities

• New Hire Onboarding Support:
• Take the lead onboarding new employees, including registration, paperwork and documentation, maintaining records, asset acquisition, and answering questions.
• Organize and maintain highly confidential files and information.
• Assist with scheduling and setting up new employee orientation sessions, including facility tours and introductions.
• Data Management:
• Maintain accurate and confidential electronic and physical employee records, ensuring everything is complete and organized.
• Assist with regular checks of records to ensure all information is correct and up-to-date.
• Support the proper filing and archiving of employee documents.
• Help process employee changes (like new hires, promotions, or transfers) within our HR Information System (HRIS).
• HR Administrative Support:
• Provide general administrative assistance to the HR department, such as drafting basic correspondence, scheduling meetings, and preparing simple presentations.
• Assist in the administration of health and welfare plans, including enrollments, changes and terminations.
• Assist with recruitment and interview process on select postings. Screen candidates, schedule interviews, follow up on reference checks, and perform follow-up communication with applicants throughout the hiring process.
• Projects:
• Assist in the coordination and tracking of various projects and initiatives, working collaboratively with HR and Talent Acquisition Teams.
• Track and report on recognition program participation and effectiveness.
• Administer and support existing recognition programs (i.e. anniversary awards, peer recognition platforms, spotlight awards).
• Support the planning and execution of company-wide employee engagement events (i.e. holiday parties, team-building activities, wellness challenges, volunteer/outreach opportunities).
• Miscellaneous:
• Handle ad-hoc administrative tasks and special projects as may be assigned.

Required Knowledge/Experience

• Bachelor's degree in Business Administration, Communications, or a related field preferred, or equivalent experience.
• Minimum of 1 year of experience in an administrative support role; prior office, customer service or HR-related experience (including internships) is a plus.
• Strong interest in pursuing a career in Human Resources.

Required Skill/Abilities

• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and strong adaptability to new technologies and software.
• Superior written and verbal communication skills, with impeccable grammar and proofreading abilities.
• Excellent organizational and time management skills, with the ability to prioritize effectively in a dynamic environment.
• Willingness to learn HR Information Systems (to include, but not limited to HRIS, ATS).
• Proven ability to handle confidential information with the utmost discretion and integrity.
• Strong interpersonal skills and the ability to build relationships at all levels of the organization.
• Proactive, resourceful, and able to anticipate needs without direct instruction.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a team.

Competencies & Behaviors Required

Safety Focus

Prioritize safety in all actions and decisions. Model safe behavior for others and contribute to a culture of workplace safety.

Dependability

Consistently show up on time and complete assigned tasks by the desired deadline.

Reliability

Deliver on commitments and achieve goals.

Grit

Work hard and overcome obstacles using a proactive problem-solving approach.

Initiative

Seek new ways to improve and take on new challenges.

Humanity

Respect any input and ideas of others to achieve the best possible outcome.

Organization

Ensure you maintain a neat, clean and organized work area.

Efficiency

Maintain a high pace of work with minimal errors.

Keep Learning

Learn new things, actively seek feedback and training.

Ownership Mentality

Take full responsibility for the quality and efficiency of work completed, proactively identify issues, offer solutions, and follow through while welcoming constructive criticism. Treat company resources and goals as your own.

Team Player

Work well with others, have a can-do attitude. Be someone your team can rely on.

Work Environment and Physical Demands

• Must be able to access and navigate each department at the assigned facilities.
• Must be able to communicate effectively using phones or computer software.
• May need to lift up to 15lbs.
• Must be able to travel between DVM and/or client locations as needed, some travel could require overnight stays.

DVM Manufacturing LLC is an equal opportunity employer prohibiting discrimination based on race, color, creed, religion, sex, marital status, physical or mental disability, and any other protected classes stated by applicable federal and state laws. DVM is committed to providing equal employment opportunities to qualified individuals with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC).