General Office Clerk

2 weeks ago

Somerville, New Jersey, United States NORTHWEST REGISTERED AGENT Full time $36,000 - $42,000 per year

Northwest Registered Agent LLC is growing and we're looking to add to our team for our new office in Branchburg, NJ. This is a full time Monday-Friday role working in office with an awesome set of teammates. In this role you will assist with state business filings, inbound and outbound mail/documentation, while offering support to clients via phone and email.

In a typical day you will support the processing, forwarding and recording of incoming and outgoing mail on behalf of client's companies including service of process and official client mail. You will also help clients navigate the complexities of business formation and registered agents service by problem solving, submitting, and following up on a variety of business filings with the Secretary of State, all while offering top notch customer service to our clients and internal teams.

We love to see a cover letter Could you share a brief cover letter telling us a bit about your background, experience, and what excites you about this role?

Starting Wage: $18.50+ $2/hour in office increase

This position is coded as "Office Only" which requires daily in office attendance. You will receive an additional $2/hour to your base wage. This stipend is subject to change based on change in your role or business decision.

Responsibilities:

  • Prioritize, process, open, sort, scan, track inbound mail and Service of Process. Process, ship, and track outbound mail
  • Retrieve and upload required or missing client account information or documentation into company software
  • Keep client files up to date by consistently recording client interactions and documentation
  • Manage and submit state filings within set timelines
  • Process check requests and the mailing and tracking of paper filings to both state and federal offices
  • Communicate in a clear and timely manner with clients and internal teams when problems arise or assistance is needed
  • Clearly and professionally answer inbound client inquiries over the phone and via email; helping educate clients on their corporate filing requirements, registered agent service, and a variety of other services
  • Learn and retain knowledge on document processing guidelines, filing specific requirements, and company services
  • Hit position metrics for mail processing, filings, and client support with no/minimal errors
  • As part of a small office team, identify and drive process improvements and support teammates and office as needed with a variety of daily tasks from opening/closing the building to ordering supplies

Requirements:

  • Strong attention to detail, organized
  • Strong customer service skills, clear and concise communicator
  • Strong computer skills and comfortable conducting online research and troubleshooting issues
  • Eager and interested in learning more about our business and solving client problems
  • Available to work in office daily
  • Preferred qualification: Experience processing legal documents
  • Preferred qualification: Professional Experience working with the Secretary of State's office
  • Preferred qualification: Experience or understanding of state business filings is a plus, including familiarity with the processes and documentation required for business formation

Benefits:

  • 100% employer-paid medical, dental and vision for employees
  • Annual review with raise option
  • 22 days Paid Time Off accrued annually, and 4 holidays
  • After 3 years, PTO increases to 29 days. Employees transition to flexible time off after 5 years with the company—not accrued, not capped, take time off when you want
  • The 4 holidays are: New Year's Day, Fourth of July, Thanksgiving, and Christmas Day
  • Paid Maternity and Paternity Leave
  • 4% company matching 401(k) with no vesting period
  • Quarterly "Work Wherever" allowance
  • No dumb benefits like free dog walking on the weekends that snobby hipster places have to make you feel cool, but mathematically won't cost the company much money because you won't use it

We love to see a cover letter Could you share a brief cover letter telling us a bit about your background, experience, and what excites you about this role?

Job Type: Full-time

Pay: $20.50 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Parental leave
  • Vision insurance

Application Question(s):

  • What about this role or company made you want to apply?

Ability to Commute:

  • Branchburg, NJ Required)

Work Location: In person

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