Event Coordinator

Position Title: Event Coordinator

Status: Part Time- November 1, 2025- March 31, 2026

Reports To: Special Events Manager

Position Summary:

The Jacksonville Symphony Advancement Department raises funds through donations from individuals, corporations, foundations, the public sector, and special events to support artistic and educational programming and general operating expenses. The Event Planner will assist with the planning and execution of development events, for example our Platinum Donor Dinner, Gala Patron Party and Annual Symphony Gala, plus additional fundraising and stewardship activities. Key responsibilities include supporting event logistics, assisting with vendor coordination, helping manage guest communications and data tracking, and contributing to a seamless, welcoming experience for all attendees. This role collaborates closely with the Special Events Manager, advancement staff, and external partners to deliver high-quality events that support the Symphony's fundraising and engagement goals. The ideal candidate is detail-oriented, highly organized, and personable, with experience in event planning. Experience with fundraising events and an appreciation for music are a plus.

Responsibilities:

• Collect and maintain accurate sponsor contact information and preferred recognition names.

• Assist with outreach and communication to donors and sponsors, including follow-up on guest lists and RSVP tracking.

• Mail event invitations and relevant information to guests as needed.

• Manage attendee data in GiveSmart, ensuring accuracy and integrity.

• Support vendor communications and logistics before and during events.

• Assist in preparing and distributing event run-of-show documents to relevant staff and vendors.

• Provide on-site event support, including set-up, guest check-in, and ensuring a welcoming experience.

• Assist with event tear-down and post-event debriefs.

• Help prepare and send sponsor and donor acknowledgment letters and invoices.

Qualifications:

• Associate's degree preferred or related experience.

• Assisting with events (fundraisers, galas, community events)

• Working in hospitality, customer service, or nonprofit development roles

• Proficiency in database management, Microsoft Office Suite, and other computer skills

• Ability to establish and maintain good working relationships throughout the organization and with external constituencies.

About the Jacksonville Symphony:

Our mission is to enrich the human spirit through symphonic music.

As we enter our 76th Season, the Jacksonville Symphony has brought exceptional, enthralling music to listeners in the community, across Florida and far beyond. Courtney Lewis, Music Director, takes his step on the conductor's podium for his eleventh season to lead some of the world's finest musicians in performances that continue to reach new levels of artistic excellence. As one of Northeast Florida's most revered cultural institutions, the Symphony is committed to bringing the legacy of classical, pops and other genres of music to life.

Led by President and CEO Steven Libman, the Jacksonville Symphony reaches over 130,000 adults through over 90 performances every season in its acoustically superior home of Jacoby Symphony Hall and in venues throughout the state of Florida. Founded in 1949, the Symphony now enjoys a national, distinguished reputation.

In its commitment to making a difference through music, the Symphony is a crucial leader in the community for introducing the joy of music to families through several programs that foster music education. The Symphony believes every child should have access to music education and serves 10 county school districts and over 60,000 students while offering free tickets to children under the age of 18 for selected Florida Blue Classical concerts. Its Jacksonville Symphony Youth Orchestras (JSYO) also serve more than 200 talented musicians from all over Northeast Florida. The six levels of ensembles within JSYO fulfill the needs of all musicians with individualized, ability-specific instruction so students can improve their skills and maintain the highest standards of performing.

Continuing with its core belief that music is for all, the Symphony kicks off the season with two community concerts that are free to the public, so everyone can experience the awe and joy of a live, symphonic performance. Ensembles also tour across the region to bring the joy of music to smaller venues. As a pioneer of Diversity, Equity and Inclusion initiatives, the Symphony further builds upon its robust, strategic plan for DEI growth, making symphonic music reflective of and accessible to the communities it serves.

The Symphony's performance home, Robert E. Jacoby Symphony Hall, is an acoustic gem and offers an intimate and acoustically superior concert experience. Over the years, the Jacksonville Symphony has hosted some of the most dynamic and esteemed artists of the music world including Isaac Stern, Benny Goodman, Duke Ellington, Marilyn Horne, Luciano Pavarotti, Itzhak Perlman, Kathleen Battle, Mstislav Rostopovich, Audra McDonald, Joshua Bell, Lang Lang, Alisa Weilerstein, Branford Marsalis, Renée Fleming and Jean-Yves Thibaut.

The Jacksonville Symphony is a proud member of the League of American Orchestras, the Sphinx Organization's National Alliance for Audition Support and the Jacksonville Chamber of Commerce.

All parts of this mission come together to create a Symphony that enriches, uplifts, and inspires lives. For more information about the Jacksonville Symphony, please like us on Facebook and follow us on YouTube, X and Instagram.

To Apply:

To apply for this position, please submit in PDF format a resume and cover letter describing your specific experience and qualifications to: Bryan de Boer, Vice President and Chief Advancement Officer at No phone calls, please.

Compensation and benefits:

A competitive salary and comprehensive benefits package, including health insurance, 403-B matching plan, generous vacation and holiday days, parking, complimentary concert tickets are included. Proof of COVID-19 vaccination required.

Diversity, Equity and Inclusion

The Jacksonville Symphony is an equal opportunity employer and does not discriminate on the basis of age, race, sex, color, religion, national origin, disability, military status, sexual orientation, or any other status protected by applicable state or local law.