Technical Production Coordinator

Technical Production Coordinator

• Location: Orlando Florida
• Employment Type: Full-Time or Project-Based (depending on candidate fit)
• Reports To: Technical Director - Production
• Start Date: Aug 1st, 2025

At The Memoir Agency, we craft immersive experiences that transport audiences beyond their everyday reality bringing meaning to every place and moment. Through dynamic storytelling, cutting-edge design, and unparalleled expertise, we bring creativity to life in ways that captivate and inspire.

As a part of The Memoir Agency, you have the incredible opportunity to shape unforgettable experiences and connect with audiences in meaningful ways. Our team members are the heart of everything we do—bringing passion, innovation, and dedication to every project. With a spirit of collaboration and a commitment to excellence, we empower each other to create inspiring moments that leave a lasting impact. We invite you to shine with us as we redefine the art of storytelling.

Position Overview

We are seeking a highly organized, proactive Technical Production Coordinator to support the execution of complex, immersive live events and site installations. This role will play a key part in planning the on-site technical execution of each event, including schedule creation, vendor coordination, and site layout planning. They will also lead teams on site to ensure the successful Install and Dismantle of critical infrastructure such as lighting, power, rigging, and audio systems.

The ideal candidate will serve as the link between internal departments, third-party vendors, and clients—ensuring that technical and operational plans are delivered on time, within budget, and to the highest standard. This position is well-suited for a candidate with a strong foundation in live event production, who is confident in their ability to ensure excellence in project scheduling, site planning, and field operations.

Key Responsibilities

• Production Scheduling & Documentation
• Create and maintain a master production calendar for pre-production, install, show run, and dismantle phases.
• Build detailed installation schedules, coordinating internal teams and external vendors.
• Prepare and distribute daily call sheets, installation schedules, and production reports.

Site Operations & Coordination

• Collaborate with internal teams, clients, venue contacts, and third-party vendors to develop a comprehensive site plan.
• Work with site operations teams to align the site plan with safety, guest experience, and operational requirements.
• Ensure Site Plan integrates guest pathways, barriers, and traffic flow strategies, including rentals and internal asset deployment as needed
• Oversee installation and strike operations on site, directing vendors and team members according to the approved plan.
• Troubleshoot technical or logistical issues in real time during install and event operations.

Power & Utility Management

• Coordinate with internal stakeholders and vendors to determine power requirements for the site.
• Source and secure appropriate temporary power solutions and ensure timely delivery and installation.
• Develop and manage fuel delivery and refueling schedules in collaboration with power vendors.

Lighting, Audio, and Show Control

• Develop site lighting and audio plans based on environmental, creative, and functional needs.
• Coordinate the deployment and/or acquisition and installation of all lighting and audio systems.
• Collaborate with creative teams to integrate lighting and audio into media-driven show control systems.
• Gather technical specifications for media playback and triggering systems from internal teams and third-party contributors, and assist in the creation and deployment of final show control systems

Rigging & Structural Support

• Apply working knowledge of general rigging practices to support safe and efficient installation of event infrastructure.
• Collaborate with structural designers or engineers to evaluate rigging needs and ensure compliance with safety standards.

Qualifications

• 3+ years of experience in technical production, event operations, or site coordination.
• Proven experience managing installation schedules and overseeing field operations.
• Strong understanding of live event infrastructure, including temporary power, lighting, audio systems, and site logistics.
• Working knowledge of general rigging practices, including load awareness, safe attachment methods, and ground-supported structures.
• Ability to read and interpret site plans, CAD drawings, and technical documentation.
• Strong communication and vendor coordination skills.
• Proficient with Google Workspace (Docs, Sheets, Calendar) and project management tools
• Familiarity with CAD or 3D modeling software is preferred.
• Able to work extended hours and weekends during critical install and strike phases.
• Comfortable leading and troubleshooting in dynamic, outdoor, and large-scale environments.

Preferred Qualifications

• Experience working on immersive events, themed environments, or large-scale public activations.
• Background in media playback systems or interactive show control.
• Familiarity with permitting and regulatory compliance for temporary event infrastructure.
• OSHA 10 or 30 certification, or equivalent safety training.

Key Performance Indicators (KPIs) & Goals:

As part of Memoir's commitment to fostering employee success, Key Performance Indicators (KPIs) will be established for this role at least annually. These KPIs serve as measurable benchmarks to gauge performance and progress towards organizational objectives. However, we recognize the dynamic nature of your work and the need for agility in goal setting. Therefore, KPIs may be subject to revision and updates throughout the year, particularly in the context of regular employee reviews. This ensures that objectives remain relevant, challenging, and reflective of evolving priorities, empowering employees to continuously strive for excellence and drive impactful results within their roles.

Professional Development Opportunities:

Memoir encourages a proactive team member who demonstrates a keen interest in professional development. This role entails the ability to identify and request growth opportunities that align with both personal career goals and the objectives of Memoir. The employee will be responsible for initiating discussions with their reporting supervisor regarding potential avenues for advancement, skill enhancement, or additional responsibilities. These requests will be subject to thorough review and approval by the reporting supervisor, ensuring alignment with organizational priorities and individual development plans. We intend that Memoir's proactive approach to professional growth fosters a dynamic work environment where employees are empowered to shape their career trajectory while contributing meaningfully to the company's success.

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