Project Coordinator 2

Overview:

ACS Professional Staffing is looking for an employee to work on-site with our client. This Project Coordinator 2 will support project managers by coordinating activities from start to finish, ensuring timelines and budgets are met. Responsibilities include facilitating meetings, managing project documentation, tracking milestones, and coordinating resources across teams. The role also involves maintaining effective communication, assisting with scope and process design, and driving operational excellence through best practices.
This full-time position is located in Vancouver, WA.

Pay Rate: $ $40.41

• Benefits: Paid holidays:
  11
• PTO:
  Starting at 10 days
• Sick Leave:
  Up to 56 hours per year (prorated based on start date)
• EAP:
  Employee Assistance Program
• Benefit Options Available:
  Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, 401k (immediately eligible for employee and employer contributions - employer match up to 4%)
• Other benefits include the following:
  Calm App, Access Perks

Responsibilities:

• Support Project Managers (PMs) by coordinating projects assigned by manager, from beginning to end, by providing guidance on the Project Management Institute (PMI) based project management methodology, best practices, and internal skill development as requested by and with guidance from the manager, team lead or other personnel with the authority to do so, including:
• Coordinate activities for manager-assigned projects that enable goals or objectives to be accomplished within the prescribed time frame and funding parameters, escalating concerns to appropriate manager/personnel.
• Address and navigate politically sensitive issues in a collaborative and professional manner with manager/federal personnel assistance and guidance as needed.
• Support and facilitate the following deliverables:
• Provide communication and project management best practice gap analysis.
• Inter-project team communications and coordination.
• Collaborate with and provide support to the project team, working to facilitate an effective and efficient project team.
• Assist in the creation and monitoring of project schedules at the request of the project manager. (See Note Above)
• Facilitate resource commitments from other groups as required.
• Monitor project milestones and schedules to keep project on track and on budget. Per designated funding type and work order type (i.e. contractual customer agreement dates). Alert federal staff if there are budget concerns or if additional time is needed.
• Attend monthly financial review meetings with PM and financial analysts.
• Monitor Ready for Intended Use (RIU) dates and report to PM.
• Draft project change logs for the project manager to submit.
• Coordinate and track material per PM guidance.
• Attend update meetings for PM (e.g., 3D meeting) if requested.
• Edit project management plan per PM guidance.
• Track and follow up on action items assigned to and assigned by the manager or project manager. Know who to contact when action items are complete and a subsequent action can begin.
• Coordinate information/status updates with/from project team and distribute to team members needing the updated information.
• Compile lessons learned through project lifecycle and publish lessons learned at project close-out.
• Mark documents and maintain filing system(s), files, emails and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a need to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.
• Confirm and set up conference room, Conference call, laptop, projector, maps, and other meeting materials at the beginning of project meeting.
• Document discussion during project meetings. Distribute meeting minutes. Identify/document action Items and decisions made during meetings.
• In the absence of the PM, assess the best action to take for meetings and confer with the manager to: cancel, reschedule, facilitate the meeting, or notify the appropriate individuals that a facilitator is required.
• Take minutes during site visits, follow-up on unanswered questions and other actions.
• Check the work plan for accuracy and coordinate updates to Project Portfolio when updates are made. Coordinate PM reassignments when needed.
• Support managers with defined scope when new projects are assigned. Assist PM in creation of Project Management Plan; create/submit to manager for approval. Update and maintain Project Plans as necessary. Support work in the other groups within TEP (e.g., TEPs, TEPL, TEPF, and TEPP). (See Note Above).
• Forecast and request appropriate project resources (people, equipment, material, etc.) to fulfill project needs; submit resource requests with other internal organizations.
• Coordinate project schedules (or other reporting information) for team members and with other groups (e.g., TEBW, TEBI, and TF).
• Develop progress reports, ad hoc reports, spreadsheets, visual aids, etc. as requested by PM, Schedulers (including those from other departments, e.g. TF and TFH), and/or financial analyst.
• Coordinate resources and outages between project managers when projects overlap in time or geographic locations.
• Work with project manager, the manager and project engineer on technical and logistical aspects of project design to coordinate scope of work documents, statements of work documents, step plans, materials lists, etc. to be included in requests for outages and design and construction resources.
• When necessary, assist the outgoing Project Manager in facilitating the successful transition of projects to a newly assigned PM including any training, documentation, or meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.
• Assist in coordination with outside entities including other city, state, and federal agencies, utilities and other accounts / customers, tribes, public, and other stakeholders that are affected by transmission work.
• Operational Excellence (high level of proficiency to participate in process improvement teams):
• Coordinate between TEP and other departments (e.g., TEBW, TFHE, and TFHQ) to draft and document business rule changes from within Microsoft Project Governance Committee.
• Assist Project Managers and Project Coordinators with technical issues relating to reports or other scheduling information with Microsoft Project (MSP). This may include analyzing data integrity, processes, and coordination with other groups to determine the root cause(s) of issues.
• Act as a point of contact of TEPs Change Management process (e.g., develop a Lessons Learned pilot project). Assist TEP staff with documenting and processing change management efforts.
• Prepare and provide technical presentations to Staff, Supervisors, and Executive Management on TEPs process improvements, software upgrades, other operational excellence efforts.
• Participate in ongoing update efforts to the CIA Process.
• At the request of the Project Manager, coordinate with Tribal Relations Representative as well as possibly arrange meetings with the company and any Tribal Nations.
• At the request of the Project Manager, coordinate with Estimating group and validate estimate requests have been submitted, finalized, or that action items associated with the estimates have been completed.

Requirements:

• A Bachelor's degree in Engineering, Business Administration or Management, Organizational Development, Computer Science or other related technical discipline is preferred.
• With an applicable Bachelor's degree, 5 years of experience is required.
• With a Bachelor's degree not in applicable fields, 7 years of experience is required.
• Without a Bachelor's degree, 9 years of experience is required.
• Experience should include direct work experience in a project coordination/ control capacity, including all aspects of process development and execution. Must be capable of applying a diversified knowledge of principles and practices in assigned technical areas. Requires a working knowledge of automated data systems.
• Demonstrated proficiency using Microsoft Project or similar programs to store, analyze and manipulate data.
• Demonstrated proficiency using SharePoint or similar programs to store, analyze and manipulate data.
• Ability to analyze, understand and effectively document technical data.
• Ability to store, manipulate, and organize large numbers of files and folders using Microsoft Windows networks or other document management programs
• Experience in the electric utility industry data.
• Ability to read and understand engineering drawings
• Valid U.S. Driver's License is required.

Work sponsorship is not available at this time. Third-party candidates will not be considered for this position.

Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company. This particular position requires U.S. citizenship.

ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant's race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.

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If you have any questions about our Reasonable Accommodation Policy, please feel free to email