Bid Administrator

Why Join Ford AV?

At Ford AV, we don't just deliver technology—we create extraordinary experiences. As a trusted leader in the AV industry for over 50 years, we partner with top companies, universities, and government agencies to design and implement cutting-edge audiovisual solutions.

When you join Ford AV, you'll be part of a team that values innovation, collaboration, and growth. We offer:

• Ongoing Industry Training to keep your skills sharp and your career moving forward.
• Comprehensive Benefits PTO & Major Holidays, Health & Life Insurance, 401k Matching, Discretionary Profit Sharing
• Career Advancement Opportunities in an industry-leading company.
• A Collaborative Culture where ideas thrive, and successes are celebrated.

Description

Ford AV is seeking a detail-oriented and highly organized Bid Administrator to support our Bid Center team on some of Ford's most high-profile projects. In this role, you'll be responsible for reviewing and organizing bid proposal requirements, general conditions, and other contractual front-end documents to ensure complete and compliant submissions. The Bid Administrator coordinates directly with Bid Estimators and Division Managers to manage bid progression and documentation while communicating with General Contractors, Consultants, and end users.

What You'll Do

• Review bid invitations and evaluate legitimate bid opportunities
• Organize and maintain bid proposal documentation and front-end contract requirements
• Secure required bid forms and attachments from stakeholders and subcontractors
• Coordinate bid timelines, tracking project milestones from intake through submission
• Support Bid Estimators with document formatting, uploads, and administrative prep
• Communicate with General Contractors and project contacts to confirm bid details
• Assist the Bid Division Manager with administrative tasks across multiple bids
• Make follow-up calls and maintain accurate records of communication and deadlines

What We're Looking For

• Strong reading comprehension with an ability to identify key requirements in technical documents
• Excellent written communication and attention to detail
• Highly organized, deadline-driven, and able to juggle multiple priorities
• Fast and accurate typing; proficient with Microsoft Excel, Word, Outlook
• Experience editing PDFs using Adobe Acrobat or Bluebeam
• Professional demeanor and confident phone communication
• Technical curiosity or background in construction, AV, or low-voltage systems
• Associate's degree or higher preferred

Ready to Apply?

Take the next step in your career and join a team that values your skills and expertise. Click the link to apply

Drug-Free Workplace Ford is committed to maintaining a drug-free workplace and, therefore, all employees are subject to drug testing. Moreover, pre-employment, random, reasonable suspicion and/or post-accident drug testing may be conducted in accordance with company policy and all applicable laws to ensure a safe and healthy work environment. All applicants for this position tentatively selected for employment at Ford are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result. EOE/AA/M/F/D/V. Physical Requirements The physical requirements of this role play a pivotal role in ensuring job performance and success. The employee will be engaged in extended periods of sitting while operating a wide range of office equipment. While the work primarily involves sedentary tasks, there may be occasions that call for standing, walking, reaching, talking, hearing, and move objects weighing up to 20 pounds. It is essential for employees to possess proficiency in utilizing standard office tools like computers, printers, and telephones. Furthermore, adequate manual dexterity and eyesight are necessary to effectively handle tasks involving reading, writing, interpreting, and managing paperwork with precision and efficiency. In a typical office setting, the employee will communicate and engage with minimal exposure to excessive noise or adverse environmental conditions. Although the role mainly takes place indoors, there might be occasional exposure to outdoor elements such as heat, cold and environmental elements.

Job Type: Full-time

Pay: $40, $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Application Question(s):

• I consent to receive text messages from Ford AV about my application/resume? This phone number will only be used to send reminders to complete your application. Your private information will not be sold, shared, or stored for any other purposes. (Yes or No)
• I have remained in at least one of my last two roles for three or more years. (Yes, No, or Not Applicable – I am a recent graduate) If No, please provide additional context (optional).
• As required for this position, I have experience organizing bid documents or construction proposals, and I confirm that this experience reflects on my resume. (Yes or No)

Work Location: In person