Automotive Billing Clerk

Lou Bachrodt has one distinct edge over our competitors, and it is the backbone of the company: HIRING GREAT PEOPLE When it comes to sales and service, customers have a lot of options, but they select us because of the experience we provide and the enthusiasm our employees have for assisting others and one another. The strength of the whole is built by developing the character and confidence of every individual on our team while offering a pleasant, family environment in which to contribute, and it shows in all we do.

We are seeking a talented, experienced, and dependable individual to handle the daily billing tasks in a volume automotive dealership. The position requires knowledge of automobile accounting, which is not that same as standard accounting. The ideal candidate must have excellent people and communication skills and be able to multi-task.

Description:

The mission of the Billing Clerk is to accurately record the sale, profit and commissions payable on all sold units, and to maintain accurate accounting of vehicle inventories.

Responsibilities:

• Aggressively and cheerfully perform or ensure performance of any and all activities necessary to 
• improve and maintain the highest possible Dealership Customer Satisfaction level.
• Receipt all monies received for new and used car deals and dealer trades.
• Organize all paperwork in each deal; check for completeness (signatures, verify VIN, etc.)
• Bill all new and used car deals and post into accounting and to sales log.
• Process pay off checks for trade-ins and mail to appropriate financial institution in a timely manner. Process vehicle sales transactions, including new and pre-owned vehicles, ensuring accuracy and compliance with company policies and procedures. 
• Issue lien payoff checks. 
• Process payments received from customers, including cash, checks, and financing options, and update the appropriate records in the system. 
• Review and verify the accuracy of all documentation related to vehicle sales, including purchase orders, contracts, and financing agreements. 
• Process all tag work in a timely manner. 
• Collaborate with sales staff and finance managers to resolve any discrepancies or issues related to billing and invoicing. 
• Maintain organized and up-to-date billing records and documentation, ensuring confidentiality and security of sensitive information. 
• Assist customers with inquiries related to billing, payments, and account balances in a professional and courteous manner. 
• Reconcile schedules pertaining to biller position to identify and address any discrepancies or irregularities. [deposit, rebate, tag schedule] 
• Support the finance department with additional administrative tasks and projects, as needed.
• Process dealer trades in and out; post incoming trades into service system
• Maintain vehicle inventory accurately.
• Run inventory schedules at the beginning of each day; distribute to sales managers
• Close all internal repair orders daily.
• Process and cut checks for extended warranties; and warranties for Volvo Select Program.
• Generate and maintain the salesperson's commission on hold list.
• Post all direct bank transfer funds into accounting daily.
• Fax floor plan payoff requests to the bank daily.

Requirements

  Qualifications: 

• High school diploma or equivalent, bachelor's degree in accounting preferred. 
• Excellent problem-solving abilities and attention to detail. 
• Strong communication skills to effectively communicate with team members and vendors. 
• Experience using Reynolds & Reynolds (DMS) preferred. 
• Familiarity with automotive products and services, including invoicing specific to the industry, is advantageous. 
• Ability to work effectively as part of a team and independently. 
• Proficient using Microsoft office (Word, Excel, Outlook, etc.)

All applicants must be able to demonstrate the ability to pass pre-employment testing including background checks and drug test.

Lou Bachrodt Automotive Group is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We embrace diversity and equal opportunity, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.