AP Lead

1 week ago

Schaumburg, Illinois, United States Mizkan America Full time

Based in Schaumburg, IL, Mizkan America is a subsidiary of the Mizkan Group, a global, family-owned company that has been Bringing Flavor to Life for over 220 years. As one of the leading makers of vinegars, condiments, and sauces in the United States, Mizkan America maintains 12 manufacturing facilities that serve the retail, foodservice, specialty-Asian, and food-ingredient trade channels. We are committed to following our two core principles: continuously challenging the status quo and delivering only the finest products for our customers. Our leadership seeks out, embraces, and implements ideas for improvement from all of its employees. Transparency and accountability are two key factors that drive our company's overall management approach.

We are looking for people who are seeking to deliver their best so that we can deliver ours. Above all, we're dedicated to maximizing the potential of our greatest assets—our team members. That's reflected in our ongoing commitment to recruit, develop, reward, and retain our talented, multicultural workforce. We hope to see you as part of our team's future success

COMMENTS:  This job description reflects assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.

SUMMARY: This position is responsible for processing PO and non-PO invoices in the relevant Procure to Pay (P2P) platform. This role requires deep understanding of non-inventory procurement processes and of GRNI (Goods Received not Invoiced) to leverage discounts. Constant interaction with the plants and the procurement team to resolve quantity and pricing issues is a must. A high level of accuracy and attention to detail is critical due to the volume of invoices processed. The overall goal of the team is to process payments accurately and timely, while striving for high internal and external customer satisfaction. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Support Accounts Payable Department with entering and reconciling inventory and non-inventory invoices into Coupa and D365, with a dedicated focus on the non-inventory procurement processes in Coupa or similar spend-management platforms
  • Support Accounts Payable Department with processing employee travel and expense into Coupa or similar spend-management platforms, including process integration of Concur software
  • Document key aspects of contract agreements for discount vendors and ensure posting is completed timely to take advantage of discounts
  • Implement and maintain AP procedures related to AP processes and T&E, including performance tracking and KPIs
  • Assist with Received not Invoiced (GRNI) analysis in all systems and provide support to Purchase Requesters to close POs in a timely manner
  • Review and reconcile AP accounts monthly; support month-end close activities
  • Process weekly payment runs
  • Research ACH, check returns, and aging of AP transactions
  • Respond timely to requests from management, auditors or other business units.
  • Work with Procurement to resolve contract pricing variances on inventory items
  • Work with Plants to resolve quantity variances on inventory items
  • Review Accounts Payable statements and follow-up with vendors as needed
  • Act as back up to co-workers within the department
  • Assist in the development and implementation of new procedures and features to enhance the workflow of the department and process improvements
  • Ensure that internal controls and procedures are followed and identify any discrepancies to management 
  • Monitor AP general mailbox to ensure e-mails are addressed promptly

EDUCATION, EXPERIENCE, AND QUALIFICATIONS:

  • Bachelor's degree in accounting/ finance preferred
  • Minimum of 3 years of related accounts payable experience, including T&E required
  • Strong ERP experienced 3-way and 2-way match required – Microsoft Dynamics D365 and Coupa preferred
  • Experience in manufacturing preferred
  • Ability to prioritize and multi-task in a fast-paced environment
  • Ability to be an effective team member and display initiative
  • Highly organized, strong attention to detail is imperative
  • Ability to learn and keen interest in learning new tools and practices
  • Strong work ethic, high integrity
  • Excellent communication skills and leadership skills to train staff
  • Experience in an OCR (optical character recognition) or another automated invoice platform required
  • Proficient with MS Outlook and Excel

The annual base salary for this position ranges from $74,100 - $102,600.

Compensation is based on a number of factors including market location and may vary depending on job-related knowledge, skills and experience. Short-Term Incentive and other forms of compensation may also be provided as part of a total compensation package.

A full range of medical, dental, vision, 401K plus up-to-four percent (4%) match, profit sharing, wellness program, paid parental leave, long-term-care insurance, critical accident insurance, short- and long-term disability and education assistance are also available.

#LI-KD1

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