Surgery Scheduler

Welcome to Urology Centers of Alabama, P.C. where our team of skilled urologists is committed to providing you with high-quality, personalized medical care in our state-of-the-art facilities. Our physicians specialize in the comprehensive treatment of urological disorders using the most advanced technology available.

For over 60 years, Urology Centers of Alabama has been committed to providing the highest quality medical services in a compassionate and caring environment. With 24 skilled urologists, two urogynecologists, two radiation oncologist, one medical oncologist, one pathologist, a team of physicians assistants and nurse practitioners and over 160 employees the practice has earned a well deserved reputation for excellence in the Birmingham medical community.

The Urology Centers physicians are leading the way in cutting-edge medical procedures such as minimally invasive robotic surgery, endoscopic and laser surgery and radioactive seed implantation for prostate cancer. The practice also plays an integral role in the field of urology through research studies conducted at the facility. Urology Centers of Alabama is committed to investigating the effectiveness of all treatment options, including new drugs and procedures that hold great promise.

General Summary

The Surgery Scheduler will schedule all of UCAs surgical procedures with the appropriate hospitals or surgical centers.

Essential Functions

1. Schedules surgical procedures, admissions, and consults for one to five physicians or surgeons assistants at various hospitals based on the physicians surgery template
2. Enters surgery & admissions on physicians personal schedule
3. Obtains all precerts, referrals or authorization required for the surgery or admission
4. Verifies insurance coverage & any preexisting conditions
5. Sends H&P prior to admission
6. Contacts Patient & advises when surgery or admission is scheduled and provides patient with necessary instructions
7. Maintains notebook with all pending surgery, consults & admissions and tracks by date to ensure all charges are accounted for
8. Prepares & enters into the computer all hospital & surgery charges for assigned physicians
9. Assists other Surgery Schedulers as needed
10. Other duties as assigned.

Supervisory Requirements

This position will not supervise any other staff members.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move more than 45 pounds.

Minimum Qualifications

1. Must display an understanding of an electronic medical record in Allscripts or similar EHR/EMR.
2. Must display a basic understanding of medical business office billing practices.
3. Must display an advanced understanding of multi-line telephone.
4. Must show the ability to have excellent interpersonal skills and communication to interact with all walks of life, internal and external to UCA, from all educational or cultural backgrounds.
5. Must show the ability to work independently or within a team in a fast-paced environment.
6. Must show proficiency in use of a variety of office equipment including a PC, Windows, MSOffice, EMR system, multi-line telephone, copier, facsimile machine, etc.
7. Must show the ability to maintain confidentiality, including strict adherence to HIPAA and UCA Guidelines.
8. Must have a high school diploma or GED equivalent.

Preferred Qualifications

1. Previous experience as a surgery scheduler for a physician practice or surgery center.
2. Allscripts electronic medical record.

Licensure, Certification, Registration Requirements

None.