Fleet Coordinator

Are you ready to make a real difference in the lives of individuals with intellectual and developmental disabilities, with co-occurring disorders? Join our team at Rock Creek where passion drives everything we do

About Us: At Rock Creek, we believe in empowering individuals to live fulfilling and independent lives. We provide comprehensive support services to individuals with developmental disabilities, fostering their growth, independence, and happiness. At Rock Creek, we're not just a team – we're a family driven by love, compassion, and the unwavering belief that everyone deserves to live a life filled with purpose and joy. We provide personalized support services to individuals with intellectual, developmental disabilities and or mental health diagnosis, empowering them to live life on their own terms.

What We're Looking For:

We are seeking a detail-oriented and proactive Part-Time 20 hours per week Fleet Coordinator to oversee and coordinate all aspects of our organization's vehicle fleet. This role is critical to ensuring the safety, efficiency, and regulatory compliance of our fleet operations. The ideal candidate will maintain a structured schedule for preventative maintenance, repairs, and recordkeeping while also contributing to cost-saving initiatives and operational improvements.

What You'll Do:

• Develop and manage a routine schedule for vehicle repairs, preventative maintenance, and safety inspections.
• Coordinate service appointments with relevant departments and external vendors.
• Monitor vehicle recalls and ensure appropriate and timely resolution.
• Manage and troubleshoot GPS tracking systems; respond to alerts or location issues.
• Ensure vehicle documentation (e.g., registration, insurance, service records) is up-to-date and accurately maintained in the fleet management system.
• Review and follow up on monthly vehicle safety inspection checklists for completeness and compliance.
• Track and reconcile fuel usage and mileage data with gas card transactions to prevent misuse.
• Monitor vehicle usage and lifespan; recommend vehicle replacements or retirements when appropriate.
• Maintain an up-to-date master inventory, including vehicle make/model, VIN, registration status, insurance, and assignment records.
• Ensure compliance with internal policies and all relevant local, state, and federal regulations.
• Assist with vehicle leasing, procurement, or disposal in coordination with leadership.
• Generate and present monthly fleet performance reports, identifying trends and areas for improvement.

What We Need:

• Proven experience in fleet management, logistics, or a related operations role
• Strong organizational skills and attention to detail
• Proficiency with fleet management software and Microsoft Office (especially Excel)
• Ability to analyze data and provide actionable insights
• Familiarity with local and federal transportation regulations
• Excellent communication and coordination skills
• Valid driver's license and clean driving record

What We Offer:

Hourly Rate: $20.00-$22.00

At The Rock Creek Foundation, you're not just an employee — you're a valued change agent. Here's what you can expect:

• Robust Retirement Plan – 403(b) with company match to support your future.
• Health Coverage That Cares – Comprehensive medical, dental, and vision insurance.
• Time to Recharge – Generous paid time off.
• Celebrate You – Enjoy your birthday off every year
• Training & Growth – Ongoing development programs and career advancement opportunities.
• Culture of Purpose – A welcoming, inclusive environment where you belong.
• Tuition Reimbursement – Invest in your education, and we'll support you.
• Employee Assistance Program – Confidential support for life's challenges.
• Wellness Perks – Annual wellness initiatives and access to the Calm App.
• Recognition & Rewards – Through our Awardco platform and referral program.
• Exclusive Discounts – Enjoy deals through FunEx and more.
• Comprehensive Insurance –
• Life and AD&D insurance provided at no cost
• Short- and long-term disability coverage
• Optional legal assistance and transferable life insurance
• Pet insurance for your furry family
• Ancillary plans like critical illness, accident, and hospital indemnity
• Financial Flexibility – Flexible spending accounts (FSA) to help with healthcare and dependent care expenses.

We believe that diversity of background and experience makes for better problem-solving and collaboration, which is why we are dedicated to adding new perspectives to the team. Even more important than your resume is a positive attitude, a passion for making an impact, a personal desire to grow, and the ability to help individuals heal, recover, and thrive.

Disclaimers:

Rock Creek Foundation aspires to create an organization that places value on collaboration, innovation, creativity, and inclusiveness. To achieve this success, it is essential that all members of our organization feel secure, welcome, and respected. All members of our organization have a responsibility to uphold these values.

Rock Creek Foundation is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Rock Creek Foundation participates in E-Verify.