Administrative Support Specialist

1 week ago

Raleigh, North Carolina, United States City of Raleigh NC Full time

Salary

$15.00 Hourly

Location

Raleigh, NC

Job Type

Part-Time

Job Number

Department

PRCR - Business Process Mgmt

Opening Date

12/03/2025

Closing Date

12/10/2025 11:59 PM Eastern

Job Description

Provides advanced administrative and technical support with a strong emphasis on grant coordination, partnership management, and data collection/analysis. This role requires initiative, independent judgment, and discretion in handling sensitive information. The specialist supports multiple managers and program leads, ensuring compliance with funding requirements and the smooth operation of collaborative projects.

Duties and Responsibilities
  • Compiles, prepares, or assists in the preparation of a variety of data.
  • Maintains a variety of files, records, and inventories; devises new office procedures and methods; may supervise clerical and other support personnel.
  • Coordinates with external partners, community organizations, and funding agencies to support collaborative initiatives.
  • Drafts correspondence and reports related to grants, partnerships, and departmental initiatives.
  • Maintains organized filing systems for grant records, partnership contracts, and compliance materials.
  • Responds to inquiries from staff, citizens, and partner organizations regarding grant opportunities and collaborative projects.
  • Provides technical guidance to staff on data entry, reporting tools, and compliance procedures.
  • Supports presentations and outreach materials to highlight partnership achievements and grant-funded programs.
  • Other duties may be assigned.

Supervisory Responsibilities:

None

Typical Qualifications

Education:

High school degree or GED required; some college

preferred. Applicants may substitute additional relevant experience for the required education.

Experience:

Minimum of 3 years in administrative support, with experience in grants management, partnerships, or data reporting strongly preferred.

Computer Skills:

Intermediate proficiency in spreadsheets, word processing, and database management; familiarity with MS Office and grant-tracking software.

Certifications, Licenses, Registration :

May be required to have a valid NC Class C Driver's License.

Employer

City of Raleigh North Carolina

Address

222 W. Hargett St.

Raleigh, North Carolina, 27601

Website

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