Office Manager

5 days ago

Brookfield, Wisconsin, United States Gervino Group Full time
Brookfield / Danbury, CT | On-Site Only, No Hybrid or Remote 

Are you the kind of person who thrives on keeping things organized, running smoothly, and improving how teams work together? We're looking for an Office Manager who's ready to take ownership of day-to-day coordination while helping shape the future efficiency of a growing service-based company.

This is a hands-on leadership role — part organization guru, part problem-solver, and part connector. You'll be the central point between office staff, field teams, and leadership to ensure operations stay aligned, efficient, and on track.

What You'll Do
  • Oversee daily office operations and keep communication flowing between departments
  • Manage dispatch and scheduling activities, ensuring smooth coordination of jobs and service tickets
  • Review and document all jobs accurately, making sure notes, photos, and forms are completed
  • Partner with field, shop, and sales teams to confirm projects meet timelines, standards, and expectations
  • Track financial activity and assist with reporting in collaboration with the bookkeeper
  • Keep systems, schedules, and documentation organized and current across all departments.
What We're Looking For
  • Prior experience managing or coordinating office functions — ideally in a service, construction, or trade environment
  • Working knowledge of ServiceTitan - a STRONG preference
  • Excellent communication and follow-up skills with a knack for problem-solving
  • Strong organizational mindset and ability to manage multiple moving parts
  • A self-starter who thrives in a fast-paced, hands-on environment
Schedule & Work Environment

This is a full-time, on-site role. Because collaboration and real-time communication are key, hybrid or remote options are not available at this stage. 

Why You'll Love This Role
  • You'll play a visible, high-impact role where your ideas and leadership make a real difference
  • Collaborative, family-oriented team that values communication, accountability, and follow-through

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