Assistant Director

2 weeks ago

Lookout Mountain, Tennessee, United States Good Shepherd School Full time

Job Posting: Assistant Director – Good Shepherd School

Position: Assistant Director (Administrative & Financial Operations)

Status: This position is currently part-time (approximately 25 hours/week) with the potential to expand to full-time in the future.

Pay: Starting at $30,000

Start Date: Position available immediately

Location: Lookout Mountain, TN

About Good Shepherd School

Good Shepherd School is a faith-based early childhood program rooted in Episcopal values of care, belonging, and community. We provide a warm, nurturing environment that supports children's social, emotional, spiritual, physical, and cognitive growth. Our staff works as a collaborative team to provide exceptional early learning experiences.

Position Overview

The Assistant Director serves as a key administrative leader, supporting the Director in overseeing the daily operations of the school. This role emphasizes fiscal management, office administration, and licensing compliance, ensuring that the school runs smoothly and efficiently behind the scenes. The ideal candidate is detail-oriented, organized, and able to balance administrative work with warm, professional communication with families and staff.

Core Responsibilities

Administrative & Fiscal Operations

  • Oversee tuition billing, payments, deposits, and basic bookkeeping.
  • Manage accounts payable/receivable and prepare records for the school.
  • Maintain accurate financial records and support budget preparation.
  • Track payroll and assist with employee benefit administration.
  • Maintain licensing documentation, compliance files, and safety records.
  • Assist with data entry, spreadsheets, and financial reporting.

Operational Support

  • Serve as acting Director when needed.
  • Maintain accurate enrollment records, class rosters, and registration documentation.
  • Support hiring and onboarding processes, including maintaining employee files.
  • Coordinate staff schedules and time-off tracking.
  • Support communication with families and staff, including distributing notices, newsletters, and reminders.
  • Assist with event planning, emergency procedures, and school-wide initiatives.

Community & Culture

  • Uphold the mission, vision, and values of Good Shepherd School.
  • Contribute to a positive, collaborative work environment.
  • Interact professionally and warmly with families, staff, and visitors.
  • Support staff in maintaining licensing and administrative compliance.

Qualifications

  • Associate's degree required; Bachelor's degree in Business Administration, Accounting, Education, or a related field preferred.
  • At least 2 years of experience in bookkeeping, office administration, or financial management preferred (comparable experience will be considered).
  • Proficiency with office software (e.g., spreadsheets, email, accounting or invoicing platforms).
  • Experience managing or supporting payroll and tuition billing strongly preferred.
  • Familiarity with early childhood or school environments is a plus.
  • CPR/First Aid certification (or willingness to obtain).
  • Ability to pass a background check and meet state licensing requirements.

Personal Qualities

  • Organized and detail-oriented
  • Professional, approachable, and a clear communicator
  • Calm and dependable under pressure
  • Able to maintain confidentiality and handle sensitive information
  • Team player with a problem-solving mindset

Benefits

  • Paid time off
  • Holiday pay
  • Tuition remission benefits for eligible employees
  • Professional development assistance

How to Apply:

Please send a resume and cover letter to with "Assistant Director Application" in the subject line. Applications will be reviewed on a rolling basis until the position is filled. No phone calls, please. Only shortlisted candidates will be contacted for interviews.

Job Type: Part-time

Pay: From $30,000.00 per year

Expected hours: No less than 25 per week

Benefits:

  • Employee discount
  • Flexible schedule
  • Paid time off
  • Professional development assistance

Work Location: In person

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