Manager, Event Booking

3 hours ago

St Petersburg, Florida, United States Rays Baseball Club LLC Full time

The Tampa Bay Rays are seeking an experienced and innovative Events Booking Manager to lead the planning, booking, and execution of non‑gameday events at Tropicana Field and Al Lang Stadium. This role is central to expanding the venue's year‑round presence by securing private and large‑scale public events that drive revenue and align with the organization's brand and business objectives. The ideal candidate brings creativity, operational expertise, and deep industry knowledge, along with a proven track record of securing and managing successful large‑scale sports and entertainment events.

Responsibilities:

  • Lead the booking, development, and management of external client events, serving as the primary point of contact for all year‑round special events at Tropicana Field and Al Lang Stadium
  • Build and maintain a strong pipeline of event opportunities through strategic outreach and relationships with local, regional, and national organizations, promoters, booking agents, and industry partners.
  • Develop, present, and manage proposals for prospective clients, ensuring timely, accurate information and exceptional service throughout the booking process.
  • Collaborate with internal departments—including Operations, Security, IT, Food and Beverage, Parking, Ticketing, and Finance—to estimate event costs, align programming with organizational goals, and ensure seamless execution.
  • Create and support innovative programming concepts that enhance the guest experience, drive attendance, and generate new revenue streams.
  • Respond promptly and professionally to rental inquiries and maintain strong relationships with stakeholders and partner organizations.
  • Conduct client walkthroughs, planning sessions, and internal strategy meetings to ensure flawless event delivery.
  • Represent the Rays as a brand ambassador within the community and at industry events.

Qualifications:

  • 4+ years of experience in event sales, booking, or hospitality management, ideally within large sports or entertainment venues.
  • Demonstrated success driving revenue, leading sales‑focused initiatives, and managing event budgets, forecasting, and ROI analysis.
  • Exceptional communication, presentation, negotiation, and relationship‑building skills, with the ability to handle sensitive or confidential situations professionally.
  • Highly organized and detail‑oriented, with the ability to manage multiple projects, deadlines, and stakeholders in a fast‑paced environment.
  • Creative, solutions‑oriented thinker with strong decision‑making abilities and a collaborative, team‑first mindset.
  • Proven ability to work flexible hours, remain calm under pressure, and adapt to shifting schedules and priorities.
  • Working knowledge of stadium and large‑scale special events, including concerts, tradeshows, corporate functions, sporting events, and conventions.
  • Self‑motivated, goal‑driven, and passionate about delivering exceptional client experiences.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

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