Purchasing Manager, Homebuilding

SUMMARY:

In this role as Purchasing Manager for Winfield Communities, the expectation is to fully own your cost type responsibilities. You should be able to recognize the value of the homebuilding materials being purchased and the strength of the trades in the market. Negotiate with a win-win mindset and be able to close deals quickly. You should be successful in communication with all internal departments, field supervisors and trade partners. The Purchasing Manager should possess the skills to completely analyze a category and provide recommendations to the Director of Purchasing.

ESSENTIAL DUTIES:

• Involved in the day-to-day activities of the purchasing department. Provides support in resolving problem invoices and PO's and other related managerial duties.
• Maintains a base of high-quality trades and vendors to support the Operations, Sales, Marketing, and Construction teams by networking local markets to maintain and expand the trades and supplier base. Regularly communicates and negotiates with trades and supplier to ensure efficient costs; and evaluates trades and supplier's performance to ensure compliance with specifications, scheduling, safety requirements, and invoicing.
• Administers the homebuilding bid process for assigned trades; analyzes and negotiates trade contractor bids and agreements. Awards contracts to best value/price obtained from at least three competitive bids to ensure timely bid outs, adherence to all related bidding processes, and construction details are incorporated in the scope of work on all contracts.
• Ensure homebuilding pay schedules are accurately set-up for pay system requirements; oversees contract audit to ensure they are written for accurate PO set-up; and prepares option descriptions for assigned communities to ensure options reflect accurate information and are priced to produce adequate profit margin.
• Researches problem invoices and purchase orders with the assistance of the Purchasing Administrator to ensure contracts are written for accurate purchase order set-up.
• Works with the purchasing department to ensure new community model openings are timely and provides sales community guidebook support materials as required in preparation for guidebook presentation (i.e. room dimensions, product book, flooring breaks, and sales office collateral).
• Participates in home building architectural plan concept and design meetings by overseeing and providing drawings and necessary paperwork for completion of HIP and plan change requests. Oversee and review ResCheck energy code compliance, review Code searches, and marketing collateral for accuracy. Performs construction document reviews and redlines and submits electronic files to engineering and marketing consultants; communicates pre-approved requests for extra services or corrections to construction documents to consultants.
• Oversees and provides safety and security in the workplace by conducting regular job site inspections and assessments to identify potential hazards and to ensure compliance with all applicable safety and health regulations, including OSHA, public protection, and contract requirements.
• Stays informed of homebuilding new products, applications, and processes for potential value in adding to current product offerings by attending trades seminars, construction industry specific networking meetings, or other related events.
• Performs other duties as determined and required based on project need.

Requirements:

EDUCATION:

Must have a Bachelor's Degree in Business, Finance, Accounting, Construction Management, or related field; or comparable experience.

EXPERIENCE:

Must have at least five (5) years in estimating, negotiating, and bidding residential, multifamily construction projects, or related experience, which includes at least three (3) years management experience.

SKILLS:

Must have the following skills and/or abilities:

• Intimate knowledge of job costing/budgeting.
• Knowledgeable with review and update progress on cost reports, schedules, and requirements for completion on regular basis.
• Strong understanding and comprehension of blueprints, drawings, sketches, or other specifications.
• Strong knowledge in reading and understanding detailed specifications and plans.
• Proficiency with reading blueprints including architectural, structural, mechanical, plumbing, electrical, landscape, and civil.
• Knowledge of the various phases of residential construction.
• Strong knowledge of and adherence to company and OSHA safety guidelines applicable to the work to include maintaining up-to-date safety knowledge.
• Proficiency in construction-related software applications such as MS Project, BuildPro/SupplyPro, and AutoCAD.
• Strong organizational, delegation, and time management skills to set priorities and meet assigned deadlines.
• Strong communication (both written and verbal) and presentation skills.

LICENSES/CERTIFICATIONS:

Must have a current Texas driver's license and a satisfactory driving record.

PHYSICAL REQUIREMENTS:

Must be able to perform the following physical activity on a frequent to constant basis:

• Sit for long periods of time while gathering, updating, and validating vendor or supplier cost information or performing other related activities.
• Lift 10–20 lbs. of files, plans, office supplies, or similar items.
• Constantly uses fingers and hands when dialing/answering the telephone and operating a computer or other office machinery, such as a copy machine, scanner, and computer printer.
• Ability to hear average or normal conversations and receive ordinary information through verbal communications in person or detect objects in and around job site over the telephone.
• Average, ordinary visual acuity necessary to prepare or inspect documents; operate a computer or other office machinery; or.
• Walk short distances on slippery, even, and/or uneven surfaces.
• Stand, bend, stoop, kneel, crouch, twist, turn, or crawl.
• Climb and balance on stairs, metal/wooden beams, concrete form work, ladders, or other structures/elevated areas.

WORKING CONDITIONS:

• Majority of work is performed in an office atmosphere located inside a building with no hazardous or significantly unpleasant conditions.
• Weekly job site visits involve performing work in outdoor weather conditions with exposure to extreme cold, heat, and noise depending upon project site; and may also include the following:
• dust, fumes, cleaning chemicals, and/or other harsh/hazardous solvents or disinfectants
• electrical components, power lines, or other electrical hazards
• rebar, blades, or other sharp objects/tools
• high elevations, trenches, or crawl spaces
• Travel locally during the work day between jobsites, although some out-of-area travel may be expected with seldom overnight travel.

OTHER REQUIREMENTS:

Must be able to:

• Adhere to the highest standards of ethics, integrity, professionalism, and discretion.
• Project a courteous, professional and positive approach with clients, subcontractors, employees, and authorizing agencies while providing prompt, efficient, and accurate assistance.
• Follow and exchange basic instructions, information, and guidelines.
• Direct and instructs team members effectively with a leadership style that is firm, fair, consistent, and goal oriented.
• Nurture a working environment which encourages employee loyalty, longevity, and satisfaction.
• Creates a culture of customer satisfaction.
• Make independent decisions based on experience or knowledge with minimal supervision.
• Direct, instruct, and demonstrate procedures and techniques to Assistant Project Managers to cross-train and/or develop skills and abilities.
• Participate in training and development opportunities offered to maintain construction-related software and safety knowledge.
• Communicate and comprehend instructions/directions in accordance with safety requirements, which necessitate no language barriers exist between employees and supervisors.
• Adhere to and perform functions according to company and OSHA safety guidelines.
• Wear personal protective equipment as required such as steel toed shoes, gloves, safety glasses, hearing protection, hard hat, vest, and the like while conducting job site visits.
• Maintain regular, timely, and predictable attendance.