HR Specialist 3

5 days ago

Englewood Cliffs, New Jersey, United States Avacend Inc Full time

ob Title :
HR Specialist 3 (Benefits Coordinator)

Work Location :
700 Sylvan Ave Englewood Cliffs, NJ

Assignment Length:
12 months

Work Schedule:
4/1: Monday-Thursday onsite/Friday remote

Education and Work Experience:
Bachelor's degree in Human Resources, Business Administration, or a related field preferred, or equivalent
experience.1-2 years of experience in benefits administration or a related HR role.

Job Description:

Years of Experience and Education:

  • Bachelor's degree in Human Resources, Business Administration, or a related field preferred, or equivalent experience.
  • 5+ years of experience in benefits administration or a related HR role.

Position Summary:

  • The Benefits Coordinator is responsible for supporting the administration and coordination of employee benefit programs, including health, dental, vision, life insurance, retirement plans, wellness initiatives, and other employee benefits.
  • This role ensures that benefits are communicated clearly to employees and that the programs operate effectively to meet the needs of both the employees and the organization.

Key Responsibilities:

  • Conduct Closed Loop Payroll file reviews and perform reconciliation to ensure data accuracy.
  • Manage eligibility file uploads to vendors to ensure timely and accurate data transmission.
  • Process monthly invoices and handle imputed tax processing related to benefits.
  • Complete Medicare forms, benefit verification letters, and state disability/leave verification forms as needed.
  • Monitor the Benefits and Wellness Inbox, responding to employee inquiries in a timely manner.
  • Sort incoming benefits-related mail and redirect it to the appropriate department or point of contact.
  • Support project management activities, including tracking timelines and deliverables for benefits-related initiatives.
  • Support new vendor onboarding, ensuring seamless integration and setup in partnership with the HR Finance team.
  • Track the utilization of Wellness Incentives and Carrier Wellness funds.
  • Coordinate the scheduling of wellness events for various divisions and Employee Resource Groups (ERGs), as needed.
  • Assist with ad-hoc projects, such as employee notices, ACA audits, and other compliance-related tasks.

Qualifications:

  • Bachelor's degree in Human Resources, Business Administration, or a related field preferred, or equivalent experience.
  • 5 years of experience in benefits administration or a related HR role.
  • Strong knowledge of employee benefit plans, including health, retirement, and wellness programs.
  • Familiarity with federal and state regulations affecting employee benefits.
  • Proficiency in HRIS and benefits management software.
  • Excellent communication and interpersonal skills with a customer-service orientation.
  • Strong organizational skills and attention to detail.
  • Ability to handle sensitive and confidential information with discretion.
  • Problem-solving skills and the ability to work independently as well as part of a team.

Work Environment:

  • This role typically operates in an office environment, with occasional remote work flexibility.
  • Some travel may be required for benefits-related events, training, or vendor meetings.

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