Senior Event Coordinator

7 days ago

Addison, Illinois, United States Impact XM Full time $60,000 - $90,000 per year

At Impact XM, we create powerful experiences that connect people, brands, and ideas. From immersive exhibits and live events to digital activations and brand environments, our work helps the world's top companies engage audiences in meaningful ways.We're a global team of passionate creators, producers, and problem-solvers who bring strategy and storytelling to life through extraordinary experiences.The OpportunityTheSenior Event Coordinatorsupports the planning, coordination, and execution of live events and experiential activations across physical, digital, and virtual environments. Working across both the Meetings & Event Services (MES) and Experiential Production (EXP) teams, this role bridges logistics, production, and creative execution — helping ensure every program runs seamlessly from concept through completion.We're looking for a proactive, detail-oriented professional who thrives in a collaborative environment and takes pride in bringing complex projects to life. The ideal candidate is organized, adaptable, and passionate about creating memorable experiences for clients and attendees alike.*What You'll Do*Provide day-to-day coordination support to Producers and Event Managers for live, digital, and virtual events.Maintain project trackers, timelines, and deliverables across MES and EXP programs.Assist with pre-production, production, and post-production tasks — including documentation, vendor communication, and asset tracking.Partner with Event Managers on venue logistics, travel, registration, and on-site operations.Track and manage tasks, budgets, and deliverables within internal project management systems.Support PO creation, invoice processing, and vendor payment reconciliation.Keep production documentation, schedules, and estimates organized and up to date.Coordinate communication across internal departments (Creative, Production, Finance, Operations, Digital Solutions).Prepare and distribute meeting agendas, notes, and action items.Support on-site event execution — including setup, rehearsals, and vendor coordination (up to 30% travel).Contribute ideas for improving processes and driving efficiency across teams.*What You Bring*Bachelor's degree (B.A. or B.S.) or equivalent professional experience.2–4 years of experience in event, experiential, or production coordination within an agency or corporate environment.Familiarity with event logistics and production processes across live and virtual platforms.Strong understanding of project timelines, budgets, and deliverable tracking.Proficiency with Microsoft Office and project management tools (e.g., Monday, Smartsheet, Asana).Experience with budgeting systems, PO creation, and invoice processing.Excellent written and verbal communication skills.Ability to manage multiple priorities and thrive in a fast-paced, collaborative setting.Core StrengthsExceptionally organized and detail-oriented.Strong interpersonal skills with a team-first mindset.Calm and resourceful under pressure.Proactive problem-solver with a focus on follow-through.Driven, ambitious, and motivated by collaboration and results.Work EnvironmentTypical office environment with moderate noise levels.Domestic and occasional international travel required (approximately 30%).Weekend or extended hours may be required during event delivery periods.*OUR BRAND – What We BelievePassion*is Paramount – We love what we do, take pride in doing it and celebrate what we accomplish.ABCAlways Be CURIOUS – We explore the possibilities, discover innovative solutions, and learn from experience.We>MeCollaboration and transparent communication creates our best work.Trustis Earned – We are defined by our actions and held accountable to our co-workers, clients, and outcomes.Respectis Given – We understand, acknowledge, and appreciate the perspective and actions of others.*Impact XM Benefits*Impact XM offers a comprehensive benefit package including competitive salaries and the opportunity for growth within our exciting industrySafety NoticeWe want to ensure your safety and protect you from potential scams. Recently, there have been fraudulent job postings circulating online that impersonate Impact XM. These scams aim to deceive unsuspecting applicants by offering nonexistent positions and requesting personal information or upfront fees.Remember that our company does not endorse any job postings outside our official job channels. All of our open jobs can be found and applied to on our official careers site . If one of our team members is reaching out to you regarding a role it would come from an email alias ending in @impact- If you encounter a suspicious offer, report it through the job platform on which you found it or report email as spam.*Impact XM Benefits*Impact XM offers a comprehensive benefit package including competitive salaries and the opportunity for growth within our exciting industrySafety NoticeWe want to ensure your safety and protect you from potential scams. Recently, there have been fraudulent job postings circulating online that impersonate Impact XM. These scams aim to deceive unsuspecting applicants by offering nonexistent positions and requesting personal information or upfront fees.Remember that our company does not endorse any job postings outside our official job channels. All of our open jobs can be found and applied to on our official careers site . If one of our team members is reaching out to you regarding a role it would come from an email alias ending in @impact- If you encounter a suspicious offer, report it through the job platform on which you found it or report email as spam.

  • Marketing Communications Coordinator

    7 days ago

    Addison, Illinois, United States Arjo Inc. Full time $60,000 - $90,000 per year

    We are excited to welcome a proactive and talented Marketing and Communication Coordinator to our dynamic team. In this essential role, you will provide crucial support to our Director of Marketing and Communication, contributing to the successful execution of our communication strategies. The ideal candidate should possess a bachelor's or master's degree...

  • Senior Project Manager in construction

    1 week ago

    Addison, Illinois, United States DSI Spaceframes Full time $120,000 - $140,000 per year

    Company DescriptionDSI Spaceframes is a premier designer and manufacturer of structural and architectural space frames. As an American-owned and operated company, we manufacture steel space frames using certified United States sourced materials in multiple system design formats. Our LEED compatible designs focus on lightweight, structurally sound components...

  • Senior Sales Manager, Global Data Center Construction Projects

    4 days ago

    Addison, Illinois, United States Atkore Full time $134,080 - $184,360 per year

    Senior Manager, Vertical Sales, Global Data Center & Advanced Manufacturing ProjectsUnistrut Construction Global Construction ServicesWho We Are:Atkore is forging a future where our employees, customers, suppliers, shareholders, and communities are building better together – a future focused on serving the customer and powering and protecting the...

  • Senior Director, Digital IT Program Delivery

    2 days ago

    Addison, Illinois, United States Parts Town Full time

    Sr. Director of Digital Transformation & Program DeliverySee What We're All AboutAs the fastest-growing distributor of restaurant equipment, HVAC and residential appliance parts, we like to do things a little differently. First, you need to understand and demonstrate our Core Values with safety being your first priority. That's key. But we're also looking...

  • SAP GTS Functional Lead

    1 day ago

    Addison, Illinois, United States Parts Town Full time

    Position at Parts TownSee What We're All AboutAs the fastest-growing distributor of restaurant equipment, HVAC and residential appliance parts, we like to do things a little differently. First, you need to understand and demonstrate our Core Values with safety being your first priority. That's key. But we're also looking for unique enthusiasm, high...

  • lpn

    24 hours ago

    Addison, Illinois, United States Life Care Services Full time

    DescriptionWhen you work at  Clarendale of Addison, you have a front-row seat to the amazing life stories of the wisest people on earth. What's more, you are part of an extraordinary company – one that's investing in the future of senior living by investing in you. Don't just do a job. Be part of an extraordinary lifeClarendale of Addison is recruiting...

  • Central Region Territory Director, Business Development

    1 day ago

    Addison, Illinois, United States Parts Town Full time

    See What We're All AboutAs the fastest-growing distributor of restaurant equipment, HVAC and residential appliance parts, we like to do things a little differently. First, you need to understand and demonstrate our Core Values with safety being your first priority. That's key. But we're also looking for unique enthusiasm, high integrity, courage to embrace...

  • Strategy & PMO Director (Hybrid)

    7 days ago

    Addison, Illinois, United States Parts Town Full time $135,660 - $200,928 per year

    Position at Parts TownStrategy & PMO – DirectorThe Job at a GlancePartner across the business—including sales, talent, operations, marketing, IT, and eCommerce—to gather, analyze, and prioritize impactful growth projects. As a Strategy & PMO Director, you will collaborate with leaders across functions to design, launch, and drive key initiatives that...

  • Senior Specialist Engagement

    3 weeks ago

    Addison, United States Texas Staffing Full time

    Senior Specialist Engagement & EventsThis is your chance to be part of a Customer Care Team that is revolutionizing human hospitality in a digital world. As the Senior Specialist Engagement and Events, you will support the Hilton Reservations and Customer Care (HRCC) engagement strategy by planning large-scale team member and leadership events, while also...

  • Event Coordinator

    2 hours ago

    Addison, TX, United States Premier Martial Arts Defunct Full time

    Premier Martial Arts has been in business for more than 20 years, and since our founding in 1998 we have helped thousands of students of all ages realize their full potential. Premier Martial Arts delivers a best-in-class martial arts experience that helps our students develop the personal skills that are necessary to build a successful life. Our mastery of...

  • Event Coordinator

    3 weeks ago

    Addison, United States Premier Martial Arts Full time

    Premier Martial ArtsPremier Martial Arts has been in business for more than 20 years, and since our founding in 1998, we have helped thousands of students of all ages realize their full potential. Premier Martial Arts delivers a best-in-class martial arts experience that helps our students develop the personal skills necessary to build a successful life. Our...

  • Director of Events

    2 weeks ago

    Addison, TX, United States Phpagency Full time

    Director of Events PHP Agency, Inc. Addison, TX PHP Agency Inc., "PHP," is seeking a Director of Events to join our Dallas-based HQ team. PHP is a life insurance field marketing organization, founded in 2009. Our CEO is entrepreneur Patrick Bet David. PHP partners with leading insurance and annuity carriers to offer a comprehensive basket of insurance...

  • Director of Events

    2 weeks ago

    Addison, TX, United States Integrity Marketing Group Full time

    Director of Events PHP Agency, Inc. Addison, TX PHP Agency Inc., "PHP," is seeking a Director of Events to join our Dallas-based HQ team. PHP is a life insurance field marketing organization, founded in 2009. Our CEO is entrepreneur Patrick Bet David. PHP partners with leading insurance and annuity carriers to offer a comprehensive basket of insurance...

  • Director of Events

    2 days ago

    Addison, TX, United States Phpagency Full time

    Director of Events PHP Agency, Inc. Addison, TX PHP Agency Inc., "PHP," is seeking a Director of Events to join our Dallas-based HQ team. PHP is a life insurance field marketing organization, founded in 2009. Our CEO is entrepreneur Patrick Bet David. PHP partners with leading insurance and annuity carriers to offer a comprehensive basket of insurance...

  • Director of Events

    1 week ago

    Addison, TX, United States Integrity Marketing Group Full time

    Director of Events PHP Agency, Inc. Addison, TX PHP Agency Inc., "PHP," is seeking a Director of Events to join our Dallas-based HQ team. PHP is a life insurance field marketing organization, founded in 2009. Our CEO is entrepreneur Patrick Bet David. PHP partners with leading insurance and annuity carriers to offer a comprehensive basket of insurance...

  • Director of Events

    3 days ago

    Addison, United States PHP Agency, Inc. Full time

    Director of Events PHP Agency, Inc.Addison, TXPHP Agency Inc., “PHP,” is seeking a Director of Events to join our Dallas-based HQ team.PHP is a life insurance field marketing organization, founded in 2009. Our CEO is entrepreneur Patrick Bet David. PHP partners with leading insurance and annuity carriers to offer a comprehensive basket of insurance...

  • Private Events/Catering Manager

    1 week ago

    Addison, TX, United States The Sicilian Butcher Full time

    Join our team as a Catering & Events Sales Manager at Hash Kitchen and The Sicilian Butcher, where you'll play a crucial role in coordinating sales, catering, service, and event operations. In this exciting position, you'll collaborate closely with clients to plan and execute successful events, ensuring the utmost customer satisfaction while leading our...

  • Private Events/Catering Manager

    2 weeks ago

    Addison, TX, United States The Sicilian Butcher Full time

    Join our team as a Catering & Events Sales Manager at Hash Kitchen and The Sicilian Butcher, where you'll play a crucial role in coordinating sales, catering, service, and event operations. In this exciting position, you'll collaborate closely with clients to plan and execute successful events, ensuring the utmost customer satisfaction while leading our...