Secretary

1 week ago


Jackson, Mississippi, United States Aspire Construction Services Full time $18,000 - $40,000 per year

Job Summary

Perfect for students or applicants needing Flexible hours. We are seeking a dedicated and organized Secretary to join our team. The ideal candidate will provide essential administrative support, ensuring the smooth operation of our office. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently. The Secretary will be responsible for handling front desk duties, managing phone systems, and assisting with various clerical tasks.

Duties

  • Greet visitors and manage front desk operations with a professional demeanor.
  • Answer and direct calls using multi-line phone systems while maintaining excellent phone etiquette.
  • Perform data entry, filing, and document management to ensure efficient office operations.
  • Assist with calendar management, scheduling appointments, and coordinating meetings.
  • Provide customer support by addressing inquiries and resolving issues promptly.
  • Utilize Microsoft Office and Google Workspace for document creation, editing, and correspondence.
  • Maintain organized records and perform proofreading of documents for accuracy.
  • Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks.
  • Collaborate with team members to enhance office management processes and improve workflow.

Experience

  • Previous office experience or administrative experience is required; clerical experience is a plus.
  • Familiarity with QuickBooks for bookkeeping tasks is preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace is essential.
  • Experience in customer service roles will be beneficial for interacting with clients effectively.
  • Bilingual candidates are encouraged to apply to assist with diverse clientele.
  • Strong organizational skills and time management abilities are crucial for success in this role.
  • Experience as a dental or medical receptionist is advantageous but not mandatory.
  • Personal assistant experience is a plus for managing executive-level tasks. Join our team as a Secretary where your skills will contribute to our commitment to excellence in service delivery

Job Types: Full-time, Part-time

Pay: $ $18.00 per hour

Expected hours: 25 – 40 per week

Work Location: In person


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