Admin Assistant

5 days ago

Frankfort, Kentucky, United States Flux Resources Full time

Key Responsibilities

  • Provide day-to-day administrative support to the COR and project team, including calendar management, meeting coordination, travel arrangements, and expense reporting.
  • Maintain and update project trackers, dashboards, action-item logs, and deliverable schedules to ensure timely execution and accountability.
  • Compile and distribute weekly and monthly status reports, incorporating input from logistics, construction, EHP, staging, supply-chain, and vendor teams.
  • Track contract milestones, task orders, and change requests to ensure compliance with COR guidance and contract requirements.
  • Prepare briefing materials, meeting notes, presentations, and other internal communications to support project reporting and decision-making.
  • Maintain organized and secure project documentation, including procurement logs, vendor lists, subcontract tracking, meeting minutes, and travel records.
  • Support invoice processing by verifying deliverables, compiling backup documentation, tracking payments, and reporting discrepancies.
  • Coordinate logistics for meetings, workshops, and training sessions, including materials, registration, and follow-up communications.
  • Adapt to mission needs during disaster response operations, which may include extended hours, remote work, or field-site support.

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