Office Manager

2 weeks ago

Mesa, Arizona, United States AZ MMJ Full time

Job Summary

We are seeking a detail-oriented and organized Office Manager to join our team. We are an amalgam of small businesses encompassing real estate, construction, self-storage, cannabis, and weight loss/wellness treatments. The ideal candidate will support daily office operations and assist with various accounting tasks. This role requires proficiency in accounting software and a solid understanding of financial concepts, making it essential for candidates to have experience in bookkeeping and general ledger accounting. From time to time this role will require interacting with customers to answer general questions about the companies' services, collect payments, solve complaints, and sign leases. This is a full time 40 hours a week Monday-Friday 9-5 position. Please, no bookkeeping contractors; we aren't looking for someone with multiple clients.

Duties

  • Provide administrative support to key staff members to ensure efficient operation of the office

  • Manage schedules, appointments, and calendars for key staff members

  • Handle vendor management and maintain positive relationships with service providers

  • Assist customers in person and on the phone while providing excellent customer service

  • Manage accounts payable and accounts receivable processes for multiple small businesses

  • Perform general ledger accounting, including journal entries and account reconciliation

  • Assist with month end & year-end inventory and bank reconciliations

  • Utilize QuickBooks, Microsoft Office, Dropbox, and Treez cannabis POS software

  • Support payroll processing and sales tax-related activities as needed

Requirements

  • 3+ years experience as an Administrative Assistant/Bookkeeper/Office Manager or in a similar role within an accounting environment

  • Proficiency in QuickBooks and Excel

  • Strong understanding of financial concepts including double entry bookkeeping, debits & credits, and general ledger reconciliation

  • Excellent organizational skills with the ability to manage multiple tasks effectively

  • Strong attention to detail and accuracy in data entry

  • Knowledge of budgeting processes is advantageous

  • Excellent communication skills both written and verbal

Job Type: Full-time

Pay: $26.00 per hour

Expected hours: No more than 40 per week

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Experience:

  • QuickBooks: 3 years (Required)
  • Office management: 3 years (Required)

Ability to Commute:

  • Mesa, AZ Required)

Work Location: In person

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