21631 - Assistant Division Administrator Capital Assets, Inventory and Compliance

Provide supervision, guidance and direction for Division's assigned staff in designed area of responsibility. Promote, maintain, and provide training on VDOT financial systems and measures performance. Implement new and revised policies and procedures and financial instructions. Provide guidance and consultation for senior level management in the development and in interpretation of financial data. Provide supervision, guidance, and direction to the Division's staff responsible for capital assets, inventory, and compliance (including agency risk management and internal controls). Mentor, coach, and lead team members to ensure proficiency in asset capitalization, inventory management, and compliance activities. Ensure policies and procedures related to these functions are current and effectively implemented. Offer expert guidance and consultation to senior management in the development and interpretation of financial data in accordance with Governmental Accounting Standards Board (GASB) pronouncements and the Commonwealth's Accounting Policies and Procedures.

How you will contribute:

Analysis and Communication: Provide expert consultation to senior leadership in interpreting financial data and developing reports that support decision-making. Prepare and present analyses on capital assets, inventory trends, and compliance status. Advise on the fiscal impact of new GASB pronouncements, policy changes, and strategic initiatives.Audit Readiness and Risk Management: Oversee the ARMICS process by monitoring internal controls to ensure compliance with agency, state, and federal requirements. Oversee the lead risk management activities within the Fiscal Division by identifying, assessing, and mitigating operational and financial risks. Ensure audit readiness through documentation, testing, and corrective action plans. Coordinate responses to audits and internal reviews.Business Functions: Supervise, guide, and train teams for various business support operations. Responsible for the growth and development of staff to include cross-training. Ensure requests, reports, reconciliations, other outputs are completed. Monitor processes and regularly communicate results. Set priorities and initiatives for staff to include performance targets and measures. Communicates with staff, executives and field managers.Leadership and Management: Provide management, oversight, and strategic direction for the Division's capital assets, inventory accounting and Compliance functions. Ensure accurate capitalization, valuation, depreciation, and disposal of assets in compliance with GASB standards and Commonwealth policies. Oversee reconciliation of asset and inventory balances, review reports for accuracy, and implement process improvements to strengthen financial integrity.Policies and Procedures Management: Apply knowledge of GAAP and financial accounting controls. Ensure accurate and efficient policies and procedures for assigned programs and applicable technology platforms. Ensure development of adequate internal controls for areas of accounting. Review, interpret and revise internal procedures.Program Management: Accountable for the full scope of assigned financial programs across the agency. Includes oversight of all policies, processes, procedures, internal compliance and management of staff. Review and approve all policy changes or proposed major program changes and ensure communication and coordination with applicable internal and external stakeholders.Regulatory Compliance and Policy Development: Oversee the development, review, and update of accounting, inventory, and compliance policies and procedures to align with evolving regulations and best practices. Collaborate with DOA, VDOT management, and other stakeholders to ensure uniform application of fiscal policies. Identify and implement process efficiencies to enhance accuracy, timeliness, and transparency in financial reporting.Special Reports, Legislation Evaluation and Analyses: Provide consultative legislative analysis and technical assistance by keeping abreast of transportation issues impacting policy and financial aspects of VDOT. Conduct analysis and evaluation of proposed legislation and prepare legislative and financial impact statements, reports and presentations.What will make you successful:

Ability to communicate effectively orally and in writing with diverse audiences and to make presentations and conduct meetings.Ability to create, review, and update financial and operational policies and procedures.Ability to evaluate staff performance, identify training needs, and develop employee capabilities.Ability to interpret a wide array of financial data, reach logical conclusions and make sound recommendations.Ability to interpret and formulate complex policies and procedures and resolve problems.Ability to interpret, analyze, and present complex financial data to senior management.Ability to lead, plan, direct, manage projects, systems and financial and accounting functions.Ability to maintain accurate records and prepare for audits or reviews.Ability to maintain financial and accounting systems and procedures to ensure compliance and control and to provide sound financial guidance.Ability to provide expert advice and recommendations to leadership on financial and compliance matters.Ability to use sound judgment in interpreting policies and resolving accounting or compliance issues.Knowledge of GAAP, GASB standards, Commonwealth accounting policies and procedures and related federal and state tax laws.Knowledge of Governmental Accounting Standards Board (GASB) pronouncements and Commonwealth of Virginia accounting policies and procedures.Knowledge of complex financial structures, revenue and cash resources.Knowledge of federal and state laws and regulations and trends in government and public finance.Knowledge of inventory control systems, reconciliation, and reporting requirements.Knowledge of risk management practices and internal control frameworks.Knowledge of state government financial operations and the legislative process.Knowledge of supervisory and human resources practices and principles to include hiring, discipline, performance management and employee development.Skill in advanced Excel usage for data analysis, pivot tables, and reporting.Skill in aligning financial operations with organizational goals and compliance requirements.Skill in problem solving and attention to detail when reviewing complex data or transactions.Skill in the use of computers and software applications to include automated financial systems.Skill in verbal and written communication with all levels of management.Minimum Qualifications:

Ability to analyze problems and develop logical solutions and conclusions.Ability to communicate effectively orally and in writing with diverse audiences and to make presentations and conduct meetings.Ability to interpret and formulate complex policies and procedures.Ability to interpret, analyze, and present complex financial data to senior management.Ability to plan, direct, complete and monitor accounting functions.Knowledge of fixed asset accounting, inventory control systems, reconciliation, and reporting requirements.Knowledge of generally accepted accounting principles (GAAP) including (Governmental Accounting Standards Board) GASB standards, Commonwealth accounting policies and procedures and related federal laws.Knowledge of risk management practices and internal control frameworks.Knowledge of supervisory principles and practices to include performance management and discipline.Skill in advanced Excel usage for data analysis, pivot tables, and reporting.Skill in the use of computers and software applications to include automated financial systems.Additional Considerations:

A combination of training, experience, or education in Finance, Accounting or related field desired.CPA, CIA, or CGFM certification desired.Experience in capitalization policies, asset valuation, depreciation, and disposal accounting.Experience leading, mentoring, and coaching accounting staff to achieve operational goals.Experience managing an automated accounting system.Experience with complex capitalization of assets to include infrastructure desired.Experience with enterprise financial systems such as PeopleSoft.Experience with implementing GASB pronouncements desired.Experience with risk management desired.Click below to learn more about the Competency Model associated with this Position:

Competency Model

Physical Requirements

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.

VDOT Code of Ethics

Standards of Conduct

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