Coordinator, Programs

2 hours ago

Newport Beach, California, United States Preferred Travel Group Full time

General Summary:

The Coordinator supports the Manager and Vice President by handling administrative tasks across Alliance Partnerships, Quality Assurance, and Preferred Golf. This role requires organization, flexibility, and the ability to work independently while managing multiple projects.

Duties & Responsibilities:

Administrative Support:

  • Monitor email inquiries and respond to associates, hotels, and vendors.
  • Maintain and update internal portal content.
  • Assistin managing vendors and partners as needed.
  • Process invoices and audit billing for accuracy.

Alliance Partnerships & Quality Assurance:

  • Coordinate marketing email communications.
  • Track and organize partnership documents and deliverables.
  • Assistwith data entry,portalmaintenance,reporting, and compliance tracking.

Preferred Golf:

  • Load annual golf rate plans and audit for accuracy.
  • Support marketing strategies, directories, and email campaigns.

Expanded Responsibilities:

  • Support sponsorship coordination for global conferences.
  • Maintain internal documents, presentations, and partner databases.
  • Assistwith webinars, partner newsletters, and engagement reports.
  • Track and manage new partner onboarding and implementation.

Qualifications:

  • 3+ years of administrative experience.
  • Proven ability to thrive in a fast-paced, deadline-driven setting
  • Excellent communication, organization, and multitasking skills.
  • Strong attention to detail and experience with project management.
  • Ability to work independently andmaintainconfidentiality.
  • Strongproficiencyin Excel, Word, and PowerPoint (pivot tables, VLOOKUP, mail merge).
  • Experience with SharePoint and CRM preferred.

Work Environment:

This role will be based out of our Preferred Travel Group office in either London, Paris or New York. With our in-office philosophy, our associates are expected to be in the office at least three days per week, supporting a healthy balance between in-person collaboration and flexible remote work.

We take pride in our vibrant and inclusive culture, which thrives on meaningful connection, shared purpose, and cross-functional teamwork. In-office engagement plays a vital role in fostering spontaneous collaboration, accelerating innovation, and strengthening relationships across teams. It also provides valuable opportunities for mentorship, professional development, and a deeper sense of community.

Please note: While the current expectation is a minimum of three days per week in the office, this may evolve over time in alignment with business needs and our continued commitment to culture-building.

REQUIRED TRAINING:

  1. Orientation

  2. Outlook Training

  3. CRM Training

  4. Umbraco Training

  5. Office systems Training

Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

SALARY:

$24-27/hour; actual compensation within this range will be determined by multiple factors including candidate experience and expertise.

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