Accounts Payable Analyst
2 weeks ago
Job Type
Full-time
Description
The Accounts Payable Analyst is responsible for providing timely, relevant, and accurate financial information as well as safeguarding company assets with specific attention to cash. This includes the timely entry and accurate payment of open, aging invoices and application against commitments and the maintenance of company open aging payables, holds, credits and contract reductions. The Accounts Payable Analyst reports to the Accounts Payable Supervisor.
Responsibilities
- Review and process emailed invoices in AP mailbox and address any pressing items, queries, check requests, statement research, payment history, and any additional requests as needed. Answer phone calls routed to accounting and assist vendors and clients with requests and questions.
- Accurately review, code and process invoices in Sage 300 CRE both manually and electronically. Open mail, scan invoices and prepare invoices for processing.
- Enter and route invoices for approval through Sage Paperless in a timely manner.
- Ensure proper job costing of invoices and payments where applicable.
- Track and maintain utility accounts associated with each project and set-up ACH payments for new accounts.
- Maintain AP calendar for vendors whose invoices must be downloaded and paid online (ex: insurance, HOA, Home Depot and Clark County property taxes).
- Prepare appropriate supporting documentation for check cycle and ensure vendors are paid within agreed upon terms. Record 3rd party checks against invoices.
- Notify and obtain required lien releases from vendors.
- Help maintain vendor masterfile by setting-up new vendors as needed. Collect and update COI and licensing information for new and existing vendors to ensure compliance.
- Assist with collecting W9's and processing 1099's before deadline.
- Assist with end-of month closing audit and accruals.
- Assist in preparing positive pay files and setting up fraud filters.
- Interact with and support in-house project teams and work with vendors to resolve any discrepancies or issues.
Requirements
- High school diploma or general education degree (GED) required.
- Minimum 3 years' experience with accounts payable or general accounting preferred.
- Must be proficient in Microsoft Office & Sage Intacct.
- Experience preferred in Sage Titanium, Sage CM, HomeFront/BuildPro and DocuSign.
- Prior construction experience and familiarity with lien releases is a plus.
- Strong time management and organizational skills, basic knowledge of GAAP, high degree of attention to detail, and ability to work independently desired. Accuracy is a must.
- Ability to handle different projects as assigned. Maintain positive vendor relationships. Work on improving processes and procedures to ensure efficiency.
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