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Contract Administrator

2 weeks ago

Everett, Massachusetts, United States nTech Workforce Full time $60,000 - $80,000 per year

Role: Contracts & Budget Coordinator

Contract: 6 Months (Possible full-time conversion opportunity)

Location: 100% Onsite in Everette, MA

  • This position is initially budgeted as a part-time (20 hours per week) contract. When these hours are to be worked can be discussed with the hiring team. There is a long-term goal of hiring this person as a full-time, permanent employee.
  • Free, secure parking is offered.

Overview & Responsibilities

Work with a leading energy facility's Maintenance department in the Boston area to establish a critical new administrative role. This part-time position is designed to be the dedicated owner of all maintenance contract invoicing and budget tracking, addressing a significant need within the organization. The ideal candidate is a self-starter with a strong financial acumen who can streamline processes and effectively manage vendor relations. This is a unique opportunity to demonstrate value and potentially convert this role into a long-term, full-time career position.

You will…


• Manage and handle all aspects of maintenance contracts after they are issued, with a focus on invoicing.


• Actively chase down timesheets from contractors to accurately track and manage the $20 million annual budget.


• Serve as the dedicated point-person for the supply management systems, specifically Asset Suite 9 and Oracle.


• Resolve invoicing conflicts by proactively reaching out to and communicating with vendors' billing departments.


• Assist contractors and vendors with submitting their invoices correctly through the Asset Suite 9 system.


• Look for and implement improvements to current processes to increase efficiency and organization.

Required Qualifications


• Minimum of two years of experience in a relevant role (e.g., invoicing, billing, accounting, or budget management).


• Strong financial/math skills and an understanding of the flow of money and how it affects the bottom line.


• Excellent organizational and interpersonal skills with the confidence to communicate directly and effectively with vendors over the phone.


• Comfort with and aptitude for learning and using computer programs and supply management systems (training provided for Asset Suite 9).


• Ability to work on-site in Everett, Massachusetts, for approximately 20 hours per week.

Preferred Qualifications


• Three to five years of experience in a similar role.


• Prior experience or background in light accounting or billing.


• Experience with the Oracle system.