Field Trip Clerk

3 days ago

Service Center, United States Gwinnett County Public Schools Full time
  • Position Type:
      Oth Classified Support Person/Field Trip Clerk

  • Date Posted:
      4/2/2025

  • Location:
      Service Center

  • Date Available:
      07/28/2025

    Job Code:  Field Trip Clerk Standard Hours: Department:  Transportation Dept Empl Class:  NA Minimum Salary:  $30,957.00/Annually

    Maximum Salary:  $44,764.00/Annually

        Scheduled Days:  190

        Target Openings:  1

       License and Certification Qualifications: Commercial Driver's License (CDL) preferred.

    Education Qualifications: High school diploma or equivalent required.

    Experience Qualifications: Two years in an office/clerical environment required. Experience in a school environment preferred.

    Skills Qualifications: Ability to communicate with others in an effective and tactful manner; excellent human relations and interpersonal skills; working knowledge of modern office software and equipment; ability to organize and prioritize projects; and ability to act as a representative of Gwinnett County Public Schools.

    Primary Responsibilities: Plan and organize the scheduling of field trips for Gwinnett County Public Schools (GCPS) using computer software systems and assist with clerical functions for the Transportation Department.

    Utilize computer software systems to plan and schedule field trips for local schools.  
    a Utilize computer software systems as the primary means of collecting field trip requests from local schools and enter data for all field trips chargeable to local schools and use the same process for non-chargeable trips including athletics.  
    b Maintain current bus managers list and the availability for the types of trips requested.  
    c Generate reports such as field trip schedules, account summary, and trip cost and enter trip assignments with equipment into system.  

    Assist with telephone communications for the Transportation Department.  
    a Answer telephone calls pertaining to daily operations.
    b Communicate with local schools and bus managers to coordinate field trips on a timely basis of not only the trip, but the correct equipment, as needed.  

    Process mail and other documents for the Transportation Department.  
    a Handle courier mail and respond accordingly.  
    b Ensure bus manager field trip tickets are received and processed in school order and by athletics or field trip.  
    c Cross-match all field trip tickets to trips run to ensure proper billing.  

    Assist with work allocation by assigning trips according to transportation procedures.  
    a Assist in scheduling both athletics and field trips, including the number of bus managers required and the type of equipment needed.  
    b Monitor Department of Transportation (DOT) hours of service to ensure all bus managers adhere to those regulations.

    Maintain accounting files for the Transportation Department.
    a Maintain files for all field trips chargeable to local schools, file on all trips system funded, and maintain bus manager files and all records for each employee field trip.  

    Assist with monthly billing functions for the Transportation Department.
    a Assume responsibility for the close out of each school and all trips assigned monthly.  
    b Utilize the generated bus manager field trip form to process billing.  
    c Review computer programs to ensure all field trips are closed out.
    d Submit generated billings to the Financial Operations Department.

    Assist with communications to local schools regarding assigned trips and extracurricular activities.  
    a Send and receive e-mails to and from schools for exceptions to assigned trips and as confirmation of scheduled trips.
    b Assist in coordinating availability of buses for coaches or substitute bus managers assigned to support extracurricular activities.

    Perform general office duties as directed to include, but not limited to, answering of telephones, typing memos, information gathering, and filing of non-field trip related materials.

    Perform other duties as assigned.

    Physical Demands:
    While performing the duties of this job, the employee is frequently required to sit for extended periods of time. Employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. Employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Accounts Payable Clerk

    2 weeks ago

    Valley Center, United States California Staffing Full time

    Ap ClerkA busy construction and field services company in Valley Center is searching for a reliable AP Clerk to support financial operations as the business expands. The company handles multiple projects, subcontractors, and equipment rentals, requiring organized AP management and strong communication. The AP Clerk will be responsible for processing vendor...

  • Accounting Clerk

    1 week ago

    Newton Center, Massachusetts, United States Neurocare Inc Full time

    Accounting ClerkAbout the PositionThe Accounting Clerk provides essential support to the Director of Finance in all aspects of financial operations. This position is responsible for initiating, reviewing, verifying, and processing financial transactions, reconciling accounts, resolving billing and purchasing discrepancies, and assisting with financial...

  • Courtroom Clerk II

    9 hours ago

    PUBLIC SERVICE BUILDING, United States Pima County Full time

    Job Description SummaryProvide administrative and clerical support to judges, attorneys, and the public to ensure accurate and efficient case processing requiring knowledge of legal procedures, terminology, documentation, and time constraints, and makes independent decisions regarding the processing of routine legal documents. This is a court-classified...

  • Transportation Clerk

    1 week ago

    Center Valley, United States Penske Truck Leasing Co., L.P. Full time

    Position Summary: Responsible for the daily/weekly maintaining of pallet tracking (where applicable), audit of driver logs and trip reports, log and driver file DOT requirements tracking. Liaison for internal customer support. Track all return goods as directed by the customer for close out of returns from the private fleet. Work Schedule: Sunday to...

  • Transportation Clerk

    2 weeks ago

    Center Valley, United States Penske Truck Leasing Co., L.p. Full time

    Position Summary:   Responsible for the daily/weekly maintaining of pallet tracking (where applicable), audit of driver logs and trip reports, log and driver file DOT requirements tracking. Liaison for internal customer support. Track all return goods as directed by the customer for close out of returns from the private fleet.   Work Schedule: Sunday to...

  • Radiology Half Time Lead Clerk

    2 weeks ago

    San Juan Regional Medical Center, United States San Juan Regional Medical Center Full time $65,000 - $105,000 per year

    Creating Life Better Here starts with you. At San Juan Regional Medical Center, we're more than a healthcare provider—we're a values-driven organization dedicated to delivering exceptional care. As a team member, you help fulfill our mission to make life better here for our community.The Radiology Lead Technologists and Clerks are entrusted to oversee...

  • B2B Field Sales Representative

    5 days ago

    Lewis Center, OH, United States Orkin Full time

    If You're a Top Sales Performer, Join Our Team at Orkin! As a vital part of the Orkin Commercial sales team, you will leverage a compelling value proposition: premium service from a prestigious brand and the market leader with nearly 125 years of safeguarding homes and businesses. Our award-winning training program guarantees the professionalism and...

  • B2B Field Sales Representative

    2 weeks ago

    Lewis Center, OH, United States Orkin Full time

    If You're a Top Sales Performer, Join Our Team at Orkin! As a vital part of the Orkin Commercial sales team, you will leverage a compelling value proposition: premium service from a prestigious brand and the market leader with nearly 125 years of safeguarding homes and businesses. Our award-winning training program guarantees the professionalism and...

  • Middle School Science Teacher

    2 days ago

    Pennsylvania - Any CCA Family Service Center, United States Commonwealth Charter Academy Full time

    Position Type:  Middle School Teaching/Middle School TeacherDate Posted:  8/15/2025Location:  Pennsylvania - Any CCA Family Service Center  Middle School Science Teacher Position Description Working from one of our Family Service Centers, the Secondary Teacher will "virtually" manage instructional programs.  Through use of the telephone, Internet...

  • Bus Attendant

    3 days ago

    Transportation Center, United States Fairport Central School District Full time

    Position Type:  Transportation - Bus Driver/Bus Attendant/Bus AttendantDate Posted:  11/16/2024Location:  Transportation CenterDate Available:  Continuous Hire Closing Date:   Until Filled  BUS ATTENDANT NOTE: From this posting, we will hire both permanent and substitute bus attendants.  Qualifications: High School Diploma or GED Job...