Secretary to Director of Student Services

1 week ago

San Angelo, Texas, United States San Angelo ISD Full time

POSITION TITLE:  Secretary to Director of Student Services & School Safety 

EXEMPTION STATUS:  Non-exempt

REPORTS TO:  Director of Student Services & School Safety

TERMS OF EMPLOYMENT:  12 months

HOURLY SALARY RANGE:  Minimum $15.56, Midpoint $19.45, Maximum $23.34

Primary Purpose

Facilitate the efficient operation of the student services office and provide clerical services.

Qualifications

Education/Certification

High school diploma or GED

Special Knowledge/Skills

Ability to use computer and software to develop spreadsheets, databases, and perform word processing

Proficient keyboarding and file maintenance skills

Effective organizational, communication (verbal and written), and interpersonal skills

Basic math skills

Ability to speak and write Spanish, preferred

Experience

Three years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:

Office Management and Clerical Support

Organize and manage the routine work activities in the office, coordinate projects, and assist with communication, tasks and issues related to the services of the office and programs administered by the directors.Receive calls and faxes, take reliable messages and route to appropriate staff.Receive, sort and distribute mail and other documents.Maintain a schedule of appointments and make travel arrangements for directors.Schedule various meetings including student discipline referrals, alternative school placements, expulsion hearing, and student reviews.  Collect and file associated documents.Maintain inventory of communication devices confiscated from students.Maintain high degree of confidentiality.

Records, Reports and Correspondence

Assist in compiling and processing information and data for various reports, maintain physical and computerized files, and prepare and distribute correspondence.Interpret policies, procedures and data, as necessary.Prepare agenda items for various meetings including committee meetings and Board of Trustees meetings.Initiate documents required for student transfers within and outside the District.Record changes in the Student/Parent Handbook and Student Code of Conduct handbook.

Budget

Assist in the preparation of department budgets, perform routine bookkeeping, maintain budgets, process requisitions and reconcile accounts.Compile and submit payroll and leave reports for the departments.

Professional Growth and Development

Keep informed of and comply with laws, policies and regulations concerning job functions.Participate in professional learning, staff meetings, and special events as assigned.

Communication

Translate to and from English/Spanish for parents, guardians and other visitors.Articulate the district's mission and goals to the community and solicit community support.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including computer, peripherals, and telephone
Posture: Prolonged sitting and walking, occasional kneeling/squatting, bending/stooping, pushing/pulling, twisting
Motion: Frequent repetitive hand motions, keyboarding, use of mouse, wrist flexion/extension
Lifting: Lifting and carrying up to 30 pounds without assistance, 30-55 pounds with assistance, and more than 55 pounds with appropriate assistance 
Environment: Work is performed in an office setting, occasional irregular and/or prolonged hours
Mental Demands: Maintain emotional control under stress, work with frequent interruptions

  • Executive Secretary

    15 hours ago

    San Antonio, Texas, United States City of San Antonio Full time

    Job SummaryUnder direction, is responsible for performing a variety of highly responsible and complex secretarial and administrative duties for an assigned department director. Provides general information and assistance to the public. Working conditions are primarily inside an office environment. May exercise functional supervision over assigned staff.This...

  • Director of Student Affairs

    19 hours ago

    San Antonio, Texas, United States BASIS Full time

    BASIS Texas is seeking qualified candidates for a Director of Student Affairs in the San Antonio Metro Area to join our bright, passionate teamAbout BASIS Curriculum SchoolsBASIS Curriculum Schools are consistently ranked among the best schools in the United States. This reflects the excellence of our curriculum, the dedication of our expert educators, and...

  • Administrative Secretary

    1 week ago

    San Antonio, Texas, United States Methodist Healthcare System Full time

    IntroductionDo you have the career opportunities as an Administrative Secretary you want with your current employer? We have an exciting opportunity for you to join Methodist Hospital which is part of the nation's leading provider of healthcare services, Methodist Healthcare. This position is an Evenings shift.BenefitsMethodist Hospital offers a total...

  • International Student

    1 week ago

    San Antonio, Texas, United States Cardinal Talent Full time

    Position SummaryThe International Student & Scholar Services Graduate Assistant will assist the Director and Assistant Director in their daily duties at the International Student & Scholar Services. The International Student & Scholar Services Representative reports to the Director International Student & Scholar Services.Essential FunctionsOversee and...

  • Hospital Unit Secretary

    1 week ago

    San Antonio, Texas, United States PAM Health Rehabilitation Hospital of Thousand Oaks Full time

    OverviewIf you're looking for a schedule that fits your lifestyle, check out PAM Health - and ask us about our comprehensive benefits package Some things that our hospital can offer YOU as a full-time employee:Medical Benefits: EPO/HDHP/HSA options, including prescription coverage, Rx 'n Go, and Teladoc Comprehensive dental and vision...

  • Unit Secretary PRN

    5 days ago

    San Antonio, Texas, United States Methodist Healthcare System Full time

    IntroductionDo you have the PRN career opportunities as a Unit Secretary PRN you want with your current employer? We have an exciting opportunity for you to join Methodist Hospital Metropolitan which is part of the nation's leading provider of healthcare services, HCA Healthcare.BenefitsMethodist Hospital Metropolitan, offers a total rewards package that...

  • Assistant Director of Operations

    2 weeks ago

    San Angelo, Texas, United States SA Operations Full time

    Texas LeadershipSA OPERATIONS - San Angelo, TexasJob DetailsJob ID:5437924Application Deadline:Posted until filledPosted:YesterdayStarting Date:ImmediatelyJob DescriptionTEXAS LEADERSHIP PUBLIC SCHOOLSJob Title: Assistant Director of OperationsDepartment: OperationsReports To: Director of OperationsFLSA Status: ExemptGENERAL PURPOSE:An Assistant Director of...

  • Associate Director, Customer Service

    2 days ago

    San Antonio, Texas, United States Texas A&M University System Full time

    Job TitleAssociate Director, Customer ServiceAgencyTexas A&M University - San AntonioDepartmentEnrollment ManagementProposed Minimum SalaryCommensurateJob LocationSan Antonio, TexasJob TypeStaffJob DescriptionThe Associate Director, under the supervision of the Director, acts as the primary agent in the development and coordination of student communication,...

  • Associate Director, Customer Service

    2 weeks ago

    San Antonio, Texas, United States Texas A&M University San Antonio Full time

    AgencyTexas A&M University - San AntonioDepartmentEnrollment ManagementProposed Minimum SalaryCommensurateJob LocationSan Antonio, TexasJob TypeStaffJob DescriptionThe Associate Director, under the supervision of the Director, acts as the primary agent in the development and coordination of student communication, customer service, default management, and...

  • Student Peer Tutor

    7 days ago

    San Antonio, Texas, United States Cardinal Talent Full time

    Position SummaryThe Peer Tutor provides academic tutoring and/or writing assistance to undergraduate UIW students individually and in groups, as qualified and will perform other center-related duties when not tutoring (see essential functions). Peer Tutors are assigned to specific disciplines based on qualifications. The Peer Tutor reports to Director of...