Office Manager Construction

7 days ago

Dublin, Ohio, United States FINITETEK INC Full time

Position Summary

The Office Manager/HR Coordinator plays a critical role in ensuring smooth daily operations and providing comprehensive administrative and HR support. This position supports company leadership, manages office functions, assists with human resources processes, supports the field workforce, and contributes to marketing and business development efforts.

The ideal candidate is organized, proactive, and capable of managing multiple priorities in a fast-paced construction environment. They must demonstrate professionalism, confidentiality, strong communication skills, and the ability to collaborate effectively across all departments.

Key Responsibilities

Executive & Administrative Support

  • Provide administrative and scheduling support to company leadership.
  • Serve as a primary point of contact for internal and external communications.
  • Maintain office systems, supplies, and equipment to ensure efficient operations.
  • Organize meetings, prepare documents, and handle correspondence.

Human Resources Coordination

  • Assist with all aspects of the onboarding and offboarding processes.
  • Maintain accurate employee records and HR documentation.
  • Support benefits administration, timekeeping, and performance review tracking.
  • Uphold confidentiality and ensure compliance with HR policies and practices.

Safety, Compliance & Field Workforce Support

  • Coordinate safety training programs, certifications, and compliance documentation.
  • Assist with workers' compensation, OSHA records, and related reporting.
  • Act as a liaison between office and field teams to support communication and operational needs.

Marketing & Business Development Support

  • Assist with proposal preparation and document formatting.
  • Maintain company marketing materials and support social media activities.
  • Help coordinate company events, tradeshows, and community engagements.
  • Support brand consistency across all internal and external communications.

Qualifications

Education & Experience

  • Associate or bachelor's degree preferred.
  • Five (5+) years of administrative experience; construction industry experience strongly preferred.
  • Experience supporting executives and managing complex administrative tasks.

Skills & Competencies

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with construction management and accounting software preferred.
  • Knowledge of HR practices and construction-related compliance requirements highly desirable.
  • Exceptional organizational skills with strong attention to detail.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • Professionalism, discretion, and a team-oriented mindset.

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