Office Coordinator/Accounting Assistant

Office Coordinator/Accounting Assistant opportunity

· Provides general accounting support

· Coordinates typical office operations contracts, schedules event space, manages office meeting schedules and phone

· Full Time Exempt position, 36-40 hours per week

· Reports to CEO, with accounting work directed by Director of Finance

Summary: Mount Rushmore National Memorial Society (MRS) is the official nonprofit partner (501-c-3) of Mount Rushmore National Memorial. We partner with the National Park Service to create memorable opportunities for diverse audiences to experience Mount Rushmore National Memorial. Our mission of support through fundraising measures and retail outlets ensures a world class visitor experience and preservation of this iconic American symbol into the future. This position is located in Rapid City, South Dakota, with occasional work done at Mount Rushmore National Memorial.

Our ideal team member shall represent enthusiasm for the mission-driven work; will be a self-starter and embody an attitude of professionalism, support for team members and enhancement of a positive office culture.

This position reports to the CEO and will work closely with Director of Finance to produce accurate financial documents and help ensure proper segregation of accounting duties.

Purpose/Brief Description

· Oversees building operations, maintenance contracts.

· This includes telephone, internet, building maintenance schedules including snow removal, window and building cleaning, audio-visual systems, equipment/computer replacement schedules.

· Interacts with potential event space users and other meeting space rentals and reservations. Oversees and assists with setup.

· Provides retail support for Mount Rushmore Memories store on Main St.

· Works with Director of Finance to ensure the timely preparation of regularly scheduled financial, committee and board reports.

· Prepares accounts receivable documents.

· Processes bills and issues checks or processes payments.

· Reconciles monthly bank statements.

· Posts financial data to accounts, including daily sales reports, etc.

· Assists with month-end close process, inventory counts, and year-end reporting.

The following duties are normal for this position.

Operates computer, general office equipment, and other equipment necessary to complete essential office communication functions. Answers phones, opens and distributes mail.

Work Environment.

Primary location will be at 830 Main Street, Rapid City. Occasional evening and weekends may be required to accomplish tasks or support events. Some lifting or moving of objects and materials of weight (up to 30 lbs.). Tasks may involve extended periods of time sitting at a workstation, keyboard, in meetings, moving supplies/inventory, set up of event space.

Demonstrated ability to provide hospitality, customer service and problem solving initiatives to all internal and external constituents. Excellent verbal and written communication are necessary.

Generous benefit package outlined in the Employee Handbook.

Knowledge and Experience Preferred

· Associate's degree in accounting, 3 years accounting experience preferred

· Experience with QuickBooks and Excel

· Working knowledge of MS Office products, including Word and Outlook

· Excellent written and verbal communication skills

· Experience and aptitude for IT troubleshooting a plus

Character Markers

· Optimism and enthusiasm for the mission-driven work of the Mount Rushmore Society is a must.

· A sense of humor helps to keep a positive work/life balance.

· Lifelong learner and willing to take on new opportunities and projects.

· Accuracy and attention to detail and quality work.

Position open until filled. Direct information to Director of Finance, Jackie Spreizer for initial review.

Job Type: Full-time

Pay: $40, $44,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person