Workplace Services Administrator

Job Summary

This position is a critical role supporting stakeholders for executing the strategy adopted by Cirrus for maintaining and enabling our operating locations.  Specifically, this position will work with identified site stakeholders and the Cirrus facilities and real estate team in supporting the long-range office facility plan for the site, including workplace guidelines of interior space utilization, interiors furnishings and finishes, alignment to brand, IT, and IFM management. In addition, this position will work with these stakeholders to ensure the office facility space is achieving maximum efficiency by ensuring that employees are properly designated, we are keeping the right mix of desk/floating employees, the workplace design meets an employee-centric workplace experience and works with the Workplace Manager for annual space planning needs. As potential issues or problems arise works with workplace manager to develop solutions, such as allocation of resources, changing project scope, adding new projects, etc. Maintains current condition of interior office layouts at location and upholds that standard across the location. Works closely with both internal and external design groups to design/update our workplaces.

Duties and Responsibilities/Essential Functions

• Supports vendor management and IFM contracts for a variety of facilities and workplace support services. i.e., Janitorial, Furniture, Signage by assigning out tickets, reviewing invoices for accuracy, and/or finding suppliers to support facilities needs at Cirrus locations.
• Primary Contact for IFM compliance at site locations (Food service, Janitorial and supplies)
• Conduct regular inspections of the workplace environment to identify potential safety hazards or maintenance issues.
• Partner with key stakeholders regarding facilities workplace services support
• Partners with Manager and Facilities Designer regarding Furniture procurement - workstations, offices, breakrooms, ancillary seating, company store
• Provides training on furniture within the office space to show teammates how to use the different pieces.
• Partner with manager on coordination of common spaces- lobbies, conference rooms, social hubs, company store
• Supporting local events by assisting with arranging setup of furniture or temporary shelters, additional support or clean up staff, or other facilities related items
• Ownership of the space software to manage employee locations, coordinate personnel moves & new hire seating
• Building Décorprocurement and management of art, plants, graphics
• Employee Amenities management – including, but not limited to break/lunch areas, wellness rooms, and/or snack areas
• Ensure signage and Branding adherence- interiors and exteriors
• Digital Signage coordination & support in common facilities areas
• Management of Contractor badging services
• Space planning, including conference room setups for unusual events or needs
• Supporting and promoting a positive and productive work environment for employees by providing excellent service as it pertains to workplace services.
• General administration and scheduling duties within workplace services team, including corporate housing and invoices
• Assisting Workplace Services Manager with project management initatives for existing facilities renovations
• Reliable, regular, predictable attendance
• Other tasks as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Bachelor's degree or equivalent combination of education and experience
• 2 to 4 years prior experience with project management including budget, scope, and timeline. 
• Communication - Comfortable corresponding with all levels in the company and interacting with individuals at all levels.
• Organized - Detail oriented, confident, self-starter with exceptional organizational skills.
• Proactive - Maintain a "can do" mentality with the ability to act with minimal information.
• Ability to demonstrate independent judgement and effective communication skills (written and verbal).
• Ability to effectively manage stress, including competing work demands and multiple projects at the same time.
• Ability to develop digital presentations for business cases, project updates, and executive reviews.
• Good organizational skills and attention to detail and accuracy.
• Requires proficiency in Microsoft Office and web/video conferencing.
• Regular, reliable, and predictable attendance.
• Must have valid driver's license and acceptable driving record.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies: 

• Drives Results: Consistently achieves results, even under tough circumstances.
• Ensures Accountability: Holds self and others accountable to meet commitments.
• Problem Solving: Solves problems using available resources, internal & external partners
• Collaboration: Effectively cross collaborate with the stakeholders and business partners both internal and external
• Decision Quality- Makes good and timely decisions that keep the organization moving forward.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position.  Duties, responsibilities and activities may change at any time with or without notice.  Work beyond 40 hours per week may be required. 

Cirrus provides a range of exciting benefits, including: 

• 401(k) Plan: Dollar-for-dollar match up to 5% after 90 days, with 100% vesting.
• Employer-Paid Coverages: Group term life, short- and long-term disability insurance.
• Comprehensive Health Coverage: Medical, vision, dental, with additional dependent coverage options.
• Free Health Tracking: With rewards for meeting health goals.
• Generous PTO: 120 hours accrued within the first year.
• Employee Referral Bonus: For referring talented candidates.
• Career Development: Tuition reimbursement and professional growth opportunities.
• Exclusive Discounts: Access to partner and marketplace discounts.
• Community & Engagement: Company and employee clubs at various locations.

These benefits are designed to support your well-being, growth, and enjoyment at Cirrus