Senior AP Coordinator

Porter Scott, one of Sacramento's leading civil litigation law firms, is seeking an experienced Senior Accounts Payable Specialist to join its finance team. This position plays a vital role in ensuring the accuracy and efficiency of the firm's financial operations, including managing the daily flow of checks, reimbursements, corporate bills, and client cost advances.

The Senior Accounts Payable Specialist oversees the full accounts payable cycle, ensuring all transactions are properly coded, documented, and processed in compliance with firm policies. Daily responsibilities include managing and controlling the check process, coding and processing expense and mileage vouchers, and preparing monthly reimbursement checks. The role also handles firm credit card transactions—processing vouchers, verifying backup documentation, and paying the monthly Visa bill via tele-payment—while maintaining communication with attorneys to obtain missing receipts or vouchers. Case charges are entered into TABS, and corporate charge documentation is filed and summarized in monthly general ledger spreadsheets for the Financial Administrator. The position processes and pays monthly in-house client cost advance invoices, including accounts for Nationwide, Taylor Morse, and Array, and forwards invoices exceeding threshold limits directly to clients for payment. Coordination with the Billing Clerk ensures consistent workflow, while follow-up on outstanding vendor bills and processing of all corporate payables maintain the integrity of firm records. Prior to final billing, the Senior Accounts Payable Specialist reviews WIPS to verify that all unpaid costs are accurately reflected on final client statements according to firm procedures.

What You Bring

The ideal candidate combines technical expertise with sound professional judgment. This individual possesses a solid understanding of law firm operations and demonstrates the maturity to work independently while remaining an engaged and collaborative member of the team. The role requires the ability to perform effectively under pressure and to communicate clearly and professionally in all forms—whether by phone, email, or in person—with discretion and attention to detail.

The successful candidate will have a strong command of accounting systems and Microsoft Office programs, particularly Excel and Outlook. Experience with TABS billing software is highly desirable. A high level of confidentiality, integrity, and professionalism is expected in all aspects of work and interaction.

Preferred qualifications:

• 3–5 years of experience in accounts payable, ideally in a professional services or law firm setting.
• Strong understanding of accounting principles and law office confidentiality.
• Proven ability to manage multiple deadlines and competing priorities with attention to detail.

Why Porter Scott:

At Porter Scott, we believe in providing our staff with meaningful work, opportunities for growth, and a supportive environment where teamwork and professionalism go hand in hand. We offer competitive compensation, a comprehensive benefits package (medical, dental, vision, life, disability, 401(k)), and the chance to be part of a respected firm with a reputation for excellence.

If you're looking for a place where your attention to detail and reliability truly make an impact, we'd love to hear from you. Please visit our website at to complete the application.

Job Type: Full-time

Pay: $ $33.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Work Location: In person